Transaction_Register

Transaction Register

A Transaction Register is a detailed activity report that lists the individual transactions affecting assets during a selected period. While the Schedule of Changes in Assets gives a summarized, high-level view, the Transaction Register shows the actual underlying entries that caused those changes.

It typically includes transactions such as:

  • Asset additions
  • Transfers
  • Disposals
  • Depreciation postings
  • Adjustments or corrections
  • Reclassifications

A Transaction Register often contains details like:

  • Transaction date
  • Asset ID or asset description
  • Transaction type
  • Amount
  • Fund/department
  • User or batch information
  • Reference numbers or journal entries


Example:
DateAsset IDTransaction TypeAmountDescription
07/15/2025EQ-1023Addition$12,500New police radios
07/31/2025EQ-1023Depreciation($208)Monthly depreciation
08/10/2025VH-0045Disposal($6,000)Vehicle auction sale


In practice, organizations use the Transaction Register to:
  • Audit asset activity
  • Trace changes back to source entries
  • Verify depreciation runs
  • Reconcile asset balances
  • Research discrepancies


Think of it this way:
  • Schedule of Changes in Assets = summary report
  • Transaction Register = detailed activity log behind the summary

The two reports are often used together during month-end or year-end review.


 

Printing a Transaction Register

1. Open Connect Asset Management > Reports > Transaction Register.

2. Select a report title.

3. Do you want to use the current date range?

  • Yes, I want to use current date range. Continue to the next step.

  • No, I want to use a different date range. Change the From and To fields, in the Report Dates area, or click Advanced Options.  

4. Set up the Include Report-Only Transactions checkbox.

A report only transaction is recorded and will be updated to the General Ledger as a report only transaction.

Do you want include report only transactions?

  • Yes, I want to include report only transactions. Select the Include Report-Only Transactions checkbox.

  • No, I do not want to include report only transactions. Deselect the Include Report-Only Transactions checkbox.  

5. Which transaction types do you want to include?

The system creates a transaction when a user enters, modifies, or deletes information from the database. All of the transactions the system creates are listed in the Include Transaction Types list. You can select the transaction types to include on the report by selecting the checkbox located next to it.  

6. Click Print (CTRL+P).  

The report prints.

 

 

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