Transfer_Report

Transfer Report

A Transfer Report documents assets that were moved from one classification, location, fund, department, or responsibility area to another during a reporting period. A transfer does not usually mean the asset was purchased or disposed of. Instead, it reflects a change in how the asset is assigned or categorized.

Common transfer types include:

  • Department transfers (e.g., a vehicle moved from Public Works to Parks)
  • Fund transfers (e.g., assets reassigned between governmental funds)
  • Location transfers (e.g., equipment moved to another facility)
  • Asset class reclassifications (e.g., moving an item from CIP to Buildings)
  • Responsibility or custodian changes


The report is useful for:

  • Tracking ownership or custody changes
  • Supporting audit trails
  • Reconciling interdepartmental asset movements
  • Verifying reclassifications
  • Reviewing fund accounting impacts


In relation to other reports:
  • Schedule of Changes in Assets → summarized changes in balances
  • Transaction Register → all detailed asset transactions
  • Transfer Report → specifically focuses on asset movement/reclassification activity


In government accounting, transfer reports are especially important because assets may need to follow:
  • fund ownership rules,
  • grant restrictions,
  • departmental accountability,
  • and GASB reporting requirements.

 

Printing a Transfer Report

1. Open Connect Asset Management > Reports > Transfer Report.

2. Select a report title.

3. Select the Report Dates.

Report Dates is the report date range. The report will use the report date range to select transactions to print on the report.

Do you want to use the current date range?

  • Yes, I want to use the current date range. Continue to the next step.

  • No, I want to use a different date range. Change the From and To dates.  

4. Set up the Include Report-Only Transactions checkbox.

A report only transaction is recorded and will be updated to the General Ledger as a report only transaction.

Do you want to include report-only transactions on the report?  

  • Yes, I want to include report-only transactions. Select the Include Report-only Transactions checkbox. The routine will print the transactions that will be updated as a report-only. It's a good option to use to make sure the transactions that will be posted are correct.

  • No, I do not want to include report-only transactions. Deselect the Include Report-only Transactions checkbox.  

5. Click Print (CTRL+P).  

The report prints.

 

 

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