An overpayment occurs when a customer pays more than they owe on their account. You can print the list to find out which accounts are past due. Using the list gives you the opportunity to make sure that accounts which are not overpaid are not included on the list, or vice versa. When you're sure the list is correct, then you can switch the option on this report to print the notices. A notice is a warning letter to let the account holder know that the account status is overpaid.
A list is a quick way to check the selection criteria the report will use to print forms before the actual forms are printed.
Do this...
1. Open Connect Business Tax Collection > Reports > Overpayment List/Notices.
2. Select a report title.
3. Select the Mailing Date.
The mailing date is the date the notice will be sent.
Do you want to use the current date as the mailing date?
Yes, I want to use the current date as the mailing date. The current date is the default mailing date. Continue to the next step.
No, I want to use a different date as the mailing date. Select a different MM/DD/YYYY from the Mailing Date drop-down list, or click Advanced Options.
4. Click to select Print Overpayment List.
5. Set up the option to Print Line Between Businesses.
This option inserts a solid line after each business to make the list easier to read.
Do you want to print a line between businesses?
Yes, I want to print a line to separate records. Select the Print a Line Between Businesses checkbox.
No, I want to print records as is. Deselect the Print a Line Between Businesses checkbox.
6. Click Print (CTRL+P).
The list prints.
A notice is a warning letter to let the account holder know that the account status on the account is delinquent.
Do this...
1. Open Connect Business Tax Collection > Reports > Overpayment List/Notices.
2. Select a report title.
3. Click to select Print Overpayment Notices.
4. Enter the Print Business If Credit Balance Is Greater Than.
A credit balance occurs when an account is overpaid. Use this option to include a business when the overpayment is greater than the amount that you enter in this field.
5. Click the Forms tab.
Use the options on the Forms tab to select the form layout the report will use to print the overpayment notice.
If the form prints to a pre-printed paper stock, load the pre-printed paper stock to the printer.
6. .Click Print (CTRL+P).
The form prints.
A form is a document that has been set up to print information, such as text, titles, or variables.
Do you want to use the current form?
Yes, I want to use the current form. Continue to the next step.
No, I want to use a different form. Click on the Forms tab > Form Options subtab. Then, select a different form name from the Form drop-down list.
The mailing date is the date the notice will be sent.
Do you want to use the current date as the mailing date?
Yes, I want to use the current date as the mailing date. The current date is the default mailing date. Continue to the next step.
No, I want to use a different date as the mailing date. Select a different MM/DD/YYYY from the Mailing Date drop-down list, or click Advanced Options.
A credit balance occurs when an account is overpaid. Use this option to include a business when the overpayment is greater than the amount that you enter in this field.
This option inserts a solid line after each business to make the list easier to read.
Do you want to print a line between businesses?
Yes, I want to print a line to separate records. Select the Print a Line Between Businesses checkbox.
No, I want to print records as is. Deselect the Print a Line Between Businesses checkbox.
An overpayment list uses the program settings to select accounts with an overpayment. It may be helpful to print or preview the overpayment list before the notices are printed to make sure the list is correct.
Do you want to print an overpayment list?
Yes, I want to print an overpayment list. Click to select Print Overpayment List.
No, I do not want to print an overpayment list. Click to deselect Print Overpayment List.
An overpayment notice is a warning letter to let the account holder know that the account status on the account is overpaid.
Do you want to print overpayment notices?
Yes, I want to print overpayment notices. Click to select Print Overpayment Notices. Then, choose the form layout, this is the template the system will use to format the information on the notice, on the Forms tab. If you are printing the overpayment notice to a pre-printed form, load the pre-printed forms into the printer now.
No, I do not want to print overpayment notices. Click to deselect the Print Overpayment Notices.