Where_do_I_view_an_employee_s_dates_

Where do I view an employee's dates?

 
Payroll teams often reference multiple employment-related dates because different dates drive different rules, calculations, and compliance requirements. 


Start date
Typically the employee's most recent hire date and is the key date for: 
  1. Determining when to start paying the employee. 
  2. Knowing when benefits eligibility clocks start (for example, insurance, PTO accrual). 
  3. Calculating prorated pay for a partial first pay period. 
  4. Ensuring the employee is included in payroll runs form the correct date forward. 
Example: An employee starts on 3/18. They should only be paid for hours worked after this date. 


Anniversary date
This is used for events that repeat yearly, such as: 
  1. PTO or vacation accrual increases. 
  2. Performance or step increases. 
  3. Longevity pay adjustments. 
  4. Automatic benefit or leave accrual resets. 
Some organization's tie benefit or accrual rules to the anniversary date rather than January 1. Example: PTO increases after 5 years of service. The anniversary date tells payroll when that happens. 


Original hire date
This is the very first date the employee ever worked for the organization, regardless of breaks in employment. Payroll uses this: 
  1. Calculate actual years of service for service-based benefits. 
  2. Maintain accurate retirement plan eligibility and required reporting. 
  3. Track seniority for internal policies. 
  4. Distinguish between rehired employees and brand-new employees. 
Example: An employee hired in 2015, left in 2020, and was rehired in 2023. Their original hire date is still 2015 for retirement eligibility or long-term service rewards. 


W-4 date
This represents the date the employee submitted their most recent Form W-4. It matters because payroll must: 
  1. Apply the employee's most current Federal tax withholding elections. 
  2. Document the point at which tax changes take effect. 
  3. Provide an audit trail for IRS compliance. 
  4. Resolve conflicting or missing tax forms. 
Example: If an employee submits a new W-4 mid-year, payroll must use the updated withholding settings effective from the W-4 date forward. 



Do this...
1. Open Connect Human Resources > Employees > Modify Existing Employees.

2. Use the Employee field to enter an employee name or number. Press Enter.

3. Click to select the Employee tab.

The employee's dates are displayed.

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