How do I add an ACA correction?
Use a correction file when the transmission status is accepted with errors. Use the Acknowledgement File to enter corrections in the employee information and employer information and then submit the correction file to the IRS.
Important! None of the changes that you make to the employee information or employer information will be updated to the Payroll application. You'll need to enter the corrections in the Payroll application later.
Webinar: Set up ACA correction file
Begin at time marker 14m45s.
Before you get started
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You'll need the receipt number from the original ACA file that was submitted to the IRS.
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You'll need the Acknowledgement File from the Status page when you submitted the ACA electronic file. The Acknowledgement File will tell you the files that need to be corrected.
Setting up an ACA correction file
1. Open Connect Payroll > Government Reporting > ACA Corrections.
2. Click New (CTRL+N).
3. Use the Tax Year box to enter the tax year on the correction file.
4. Use the Correction Title box to enter the corrected ACA file name.
5. Use the Receipt ID box to enter the receipt ID from the acknowledgment file.
This is Part 1 of the UniqueRecordID or UniqueSubmissionID in the Acknowledgment File. <UniqueRecordID>Part-1|Part-2|Part-3</UniqueRecordID>
Example: 1095C-16-00034177
6. The Submission ID box is display only.
This field is not available at this time.
You've finished setting up the general properties on the ACA correction file. The next step is to correct the errors listed on the acknowledgement file.
Entering corrections to employee information
7. Click the Employees tab.
8. Click Add ACA Employee .
Add ACA Employee button in ACA Corrections
9. Click to select an employee's name.
Search form in ACA Corrections
The employee's ACA information displays in the ACA Corrections view.
Employee Information in ACA Corrections
10. Correct the employee's information.
Use the acknowledgement file to identify the error and then find and correct the error in the employee's information. You can change the employee's general information, offer and coverage, coverage provider, and dependents.
11. Repeat the steps in this section to correct another employee's information.
When you have entered all of the corrections to the employee's information, you're ready to fix any errors in the employer's information.
Entering corrections to employer information
12. Click to select the Employer tab.
Employer tab in ACA Corrections
13. Correct the employer's information.
14. Click Save (CTRL+S).
You're done. Now, you're ready to create the electronic ACA file. When you set up the electronic ACA file, select Correction as the Transmission Type.
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