How_do_I_void_an_ACA_employee_record_

How do I void an ACA employee record?

Void the employee record in the ACA Employees table if any of the following are incorrect...

  • Name of responsible individual (Part I)

  • Social Security number (SSN) or taxpayer identification number (TIN) (Part I).

  • Origin of the policy (Part I)

  • Employer-Sponsored Coverage Information (Part II)

  • Issuer or Other Coverage Information (Part II)

  • Covered Individuals Information (Part IV)

 

If you filed a Form 1095-B with the IRS on paper and later determine there was an error on it, you must file a corrected return as soon as possible. (Italicized text is from www.irs.gov)

File corrected returns as follows:

  • Form 1095-B: Fully complete Form 1095-B and enter an "X" in the CORRECTED checkbox. File a Form 1094-B Transmittal with the corrected Forms 1095-B. The instructions in this help topic will show you how to mark the Corrected checkbox and file Form 1094-B Transmittal with the corrected Forms 1095-B.

  • Recipient's statement: A copy of the corrected Forms 1095-B. 1095-B must be furnished to the individual who received the original Form 1095-B. See the help topic titled How do I print Form 1094/1095-B? for help printing a Form 1095-B for the recipient.

 

 

Form 1095-B: Do not use the Void checkbox on Form 1095-B. If you filed a Form 1095-B with the IRS on paper and later determine there was an error on it, you must file a corrected return as soon as possible. When you set up the Form 1095-B, enter "X" in the Corrected checkbox. File a Form 1094-B Transmittal with the corrected Forms 1095-B. Last, print a copy of the corrected Form 1095-B for the individual who received the original Form 1095-B.

 

Step 1: Voiding the employee's information

1. Open Connect Payroll > Government Reporting > ACA Employees.

2. Use the ACA Employee field to enter an employee name or number. Press Enter.

ACA Employee field in ACA Employees

3. Find the checkbox titled Void on the Employee tab and click to select it.

Void checkbox in ACA Employees

4. Click Save (CTRL+S).

The employee record is void.

 

Step 2: Filing Form 1094-B Transmittal with the corrected Forms 1095-B

Use the corrected information to create the electronic file for Form 1094-B. See the help topic titled How do I create an electronic ACA file? Use the same process that you used to file the ACA electronically through AIR (Affordable Care Act Information Returns), see ACA Checklist in the Knowledge Base.

 

Step 3: Furnishing a copy of the corrected Form 1095-B to the responsible individual

Give a copy of the corrected Form 1095-B to the person identified as the responsible individual. Use the 1094s and 1095s report to print Form 1095-B for the responsible individual.

Do this...

1. Open Connect Payroll > Government Reporting > 1094/1095s.

2. Use the Title menu to select 1094/1095s - 1095-B and 1094-B [Caselle Master].

3. Use the Tax Year menu to select the tax year that was corrected.

4. Select the checkbox titled Mark This As the Authoritative Transmittal.

5. Load the 1094-B and 1095-B Forms in the printer.

6. Click Print  (CTRL+P).

The 1094-B Form and 1095-B Form print. Give 1095-B to the person identified as the responsible individual.

 

 

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