Can_I_customize_a_pay_code_for_an_employee_

Can I customize a pay code for an employee?

Payroll saves pay codes in the Pay Code table. Payroll can also save pay codes in an employee's record. Pay codes saved at the employee level will only apply to the employee. They will not affect the other employees that are linked to the pay code and the changes you make to the pay code at the employee level will not be copied back to the original pay code in the Pay Codes table.

This line drawing shows you how pay codes are stored in two places in the Payroll application: (1) in the Pay Codes table and (2) in the employee's record. The drawing also shows you how pay codes can be updated at the employee level without affecting the original pay code in the Pay Codes table.

 

Pay code table and Employee pay codes in Payroll

 

Use the instructions in this help topic to allow you to make changes to the employee and employer portions of a pay code at the employee level.


Allowing changes to the employee portion of a pay code

1. Open Connect Payroll > Organization > Pay Codes.

2. Look up a pay code.

3. Click to select the Pay Code tab.

4. Click to select the checkbox titled Allow Employee Options.

Allow Employee Options


5. Click Save (CTRL+S).

Payroll can save changes to the employee's portion of a pay code in the employee's record.



Allowing changes to the employer portion of a pay code

1. Open Connect Payroll > Organization > Pay Codes.

2. Look up a pay code.

3. Click to select the Pay Code tab.

4. Click to select the checkbox titled Allow Employer Options.

Allow Employer Options


5. Click Save (CTRL+S).

Payroll can save changes to the employer's portion of a pay code in the employer's record.



How do I change a pay code for a specific employee?

1. Open Connect Payroll > Employees > Modify Existing Employees.

2. Look up an employee. Press Enter.

3. Click to select the Pay Codes tab.

Pay Codes tab on Modify Existing Employees


4. Click to select a pay code from the list of pay codes assigned to the employee.

Pay Codes grid


5. Click to select the button titled Toggle Pay Code Detail Display.

Toggle Pay Code Detail Display button


The pay code detail displays on the screen.

Pay Code Detail screen


6.  Use the options on the pane on the right side of the screen to make changes to the pay code.

Pane on the right side of the screen


7. Click Save (CTRL+S).

The pay code is updated and saved in the employee record. Payroll will use the updated pay code to calculate payroll checks, benefits, leave time, and so forth this employee and only this employee.



Allowing changes to the employee portion of a pay code

1. Open Connect Payroll > Organization > Pay Codes.

2. Use the field titled Pay Code to enter a pay code and sub code.

3. Click to select the Pay Code tab.

4. Click to select the checkbox titled Allow Employee Options.

5. Click Save (CTRL+S).

Payroll can save changes to the employee's portion of a pay code in the employee's record.



Allowing changes to the employer portion of a pay code

1. Open Connect Payroll > Organization > Pay Codes.

2. Use the field titled Pay Code to enter a pay code and sub code.

3. Click to select the Pay Code tab.

4. Click to select the checkbox titled Allow Employer Options.

5. Click Save (CTRL+S).

Payroll can save changes to the employer's portion of a pay code in the employer's record.



How do I change a pay code for a specific employee?

1. Open Connect Payroll > Employees > Modify Existing Employees.

2. Use the field titled Employee to enter an employee name or number. Press Enter.

3. Click to select the Pay Codes tab.

4. Click to select a pay code from the list of pay codes assigned to the employee.

5. Click to select the button titled Toggle Pay Code Detail Display.

 

 

The pay code detail displays on the screen.

 

6.  Use the options on the right pane to make changes to the pay code.

7. Click Save (CTRL+S).

The pay code is updated and saved in the employee record. Payroll will use the updated pay code to calculate payroll checks, benefits, leave time, and so forth this employee and only this employee.



 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • I made changes to a pay code, but the changes don't show up in employees who use the pay code. How do I fix this?

      Issue I'm making changes to a pay code in Organization. But the changes that I have made aren't showing up in at the employee level even though the changes to the pay code have been saved. I need the change to be applied to the employee records. How ...
    • Pay Code - Employee portion

      The employee portion of a pay code refers to the settings that calculate an amount, rate, or percentage for the employee's contribution. On a pay code, there is an employee portion and an employer portion. The employee portion calculates the ...
    • Pay Code - Employee portion

      The employee portion of a pay code refers to the settings that calculate an amount, rate, or percentage for the employee's contribution. On a pay code, there is an employee portion and an employer portion. The employee portion calculates the ...
    • Step 5. Add IRS tax levy pay code to employee

      To add an IRS tax levy to an employee, add the IRS tax levy pay code to the employee record and then, set up the tax levy settings for the employee. You're going to add the IRS tax levy pay code and customize it for the employee using the employee's ...
    • Error: Employee missing federal withholding pay code

      Issue An employee is missing a federal withholding (FWT) pay code. Explanation Every employee should have a federal withholding (FWT) pay code. When the federal withholding (FWT) pay code is missing, the employee's amounts may report incorrectly. ...