How_do_I_close_a_pay_period_2023.05_

How do I close a pay period? (2023.05)

Run Close Pay Period to set up dates for the next pay period and future pay period. Review the calendar to identify holidays that may affect pay period ending dates or check issue dates. You can use the Close Pay Period routine to change the pay period ending date or check issue date.

Closing a pay period prevents users from accidentally entering transactions into a past pay period. 

 

Closing a pay period

1. Open Connect Payroll > Organization > Close Pay Period.

2. Click GO (CTRL+G).

The pay period is closed.

 

Options

Check issue date

The check issue date is the date the check was issued.

Do you want to use the default date as the check issue date?  

  • Yes, I want to use the default date as the check issue date. Continue to the next step.

  • No, I want to use a different date as the check issue date. Click the Calendar button to choose a different date.

 

Pay period begin/end date

The pay period begin date is the first date assigned to the pay period. While the pay period end date is the last day in the pay period.

Example: This example shows the current, next, and future pay periods for April through May 2012.

 

What is the starting date for the future pay period?

Use the Pay Period Begin Date, in the Future Pay Period section, to enter the starting date.

What is the finishing date for the future pay period?

Use the Pay Period End Date, in the Future Pay Period section, to enter the ending date.

 

Period number

A period is a portion of time, usually equal to a calendar month. The period number is the numerical digit that is assigned to a period. Use the field titled Period Number to enter the period number for the future pay period.

 

Warning message

A warning message displays when the new check issue date falls on a weekend.

Do you want to change the check issue date to the next business day?

  • Yes, change the check issue date to the next business day. Click OK to continue. Then, use the Check Issue Date field, in the Future Pay Period,  to enter a different check issue date.

  • No, keep the new check issue date. Click OK to continue. Now, run the routine as usual.

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • Warning: Invalid ending pay period

      This warning displays when the routine is going to create benefit transactions for the selected pay period but the pay period date range is invalid when then the pay period ending date occurs before the pay period beginning date. Warning To fix the ...

    • How do I change the default pay period check issue date?

      You'll have a chance to change the future pay period check issue date when you close the current pay period. All of the changes to pay period dates will be made to the future pay period. If you want to change how Connect calculates the future pay ...

    • How do I change setting for selecting the pay period end date?

      You can select the default pay period end dates for each month. Connect will use these dates to set up the next pay period end dates for the next pay period. When you close the pay period, you will have a chance to review the new pay period end dates ...

    • Step 1a. Close the last payroll of the year

      Follow the Each Pay Period steps checklist in the Payroll application to close the last payroll of the year. You should finish the checklist for the last pay period of the year before you start working on the Payroll Year-end Checklist. [More] What ...

    • I made changes to a pay code, but the changes don't show up in employees who use the pay code. How do I fix this?

      Issue I'm making changes to a pay code in Organization. But the changes that I have made aren't showing up in at the employee level even though the changes to the pay code have been saved. I need the change to be applied to the employee records. How ...