Enter a supplemental check that is subject to deductions on a regular payroll check. To learn more, see How do I calculate a check between regular pay periods?

Enter a supplemental check that is subject to the deductions on a regular payroll check. A supplemental check includes payment items such as vacation pay, bonuses, commissions, and dismissal pay. These payments are paid at a different time from the regular payroll. The decision to pay the supplemental wage as an extra check or include it as part of the paycheck is up to you. Use Enter Supplemental Checks to calculate a supplemental payroll, in other words an additional paycheck, without making changes to the employee's normal pay code setup.

To calculate deductions, see the help topic titled How do I calculate a "gross up" wage for a supplemental or bonus check?

Entering a supplemental check subject to deductions

1. Open Connect Payroll > Employees > Enter Supplemental Checks.

The Supplemental Checks Options displays.

2. Enter the check issue date and journal code.

3. Click OK.

The Enter Supplemental Checks form displays.

4. Click to select the field titled Employee.

5. Enter the employee name or number and then press Enter.

6. Enter the pay codes and amounts to include on the supplemental check.

The Supplemental Check form works like the form to Enter Payroll Checks.

7. Check the pay codes and amounts in the section titled Employee Pay Codes.

Do not continue until the pay codes and amounts listed are correct.

8. Press Enter again to save the supplemental check.

9. Click GO (CTRL+G) to calculate the supplemental check.

The supplemental check is saved and calculated. To print the supplemental check, see the help topic titled How do I print a supplemental check?

Options

Amount

Use Amount to enter the check amount.

Check issue date

The check issue date is the date the check was issued. The routine will use this date to record the manual check.

Current pay period

The current period is the period the system will use to record transactions.

Description

A description is a word or phrase that describes the character or features of the record.

Employee

An employee is any individual that performs services for an employer. Use the Employee field to enter the employee name or number. Click the Employee menu to view additional options.

Employee pay codes

The Employee Pay Codes displays the pay codes that are linked to the employee's record. When you enter an exception, the exception will be displayed in this grid.

Exceptions

The Exceptions grid displays the transactions that have been recorded for the selected employee.

GL account

A GL account is an account in the General Ledger that records the manual check entry.

GL activity

A GL Activity refers to a user-defined code that is created in Connect General Ledger for reporting resources and transactions. The GL activity code can report on subsystems that are interfaced to the Connect General Ledger. This interface provides an efficient means of tracking and reporting on a GL activity code.

Hours/units

The hours refers to a unit of time. Use the Hours field to enter a quantity to add it to the leave hours total. If you want to subtract leave hours from the employee's leave hours total, enter a quantity followed by a minus sign (-).

If the pay code does not calculate using hours, then use the Units field to enter a quantity.

Job number

A job number refers to a user-defined code that is created in Connect Project Accounting for reporting resources and transactions associated with a specific job. You can use a job number to manage transactions created in Connect General Ledger and the Connect Project Accounting Suite, which includes Project Accounting, Materials Management, and Asset Management.

Journal

The journal is the place where you will record transactions for manual checks.

Mode

Since you are entering supplemental checks, use Enter Exceptions as the entry mode.

Override payroll settings

Use Override Payroll Settings to issue the check in a different pay period, use a different tax rate, or create a check entry for an employee who usually receives a paycheck via direct deposit.

Pay code

A pay code is an account in payroll that records hours worked for an activity. Use Pay Code to enter the pay code number that belongs to the benefit that is being adjusted. Use the Pay Code menu, located at the end of the Pay Code field, to view additional options.

What do you want to do?

• I want to enter a pay code. Use the Pay Code field to type in a pay code and sub code, if the sub code is not zero.

• Help me find a pay code. Use the Pay Code menu to select Search.

• I want to add a new pay code. Use the Pay Code menu to select Add New.

• I want to modify an existing pay code. Use the Pay Code menu to select Modify.

• I want to add a note to the pay code. Use the Pay Code menu to select Comments.

Payout

The payout option is available when the pay code allows a payout.

Rate

A rate is a charge, payment, or price fixed according to a ratio, scale, or standard.

Recalculate supplemental single check entries

Use this option to calculate the supplemental checks that have already been computed.

Tax rate

If the employer is using a percentage method to calculate the Federal Income Tax Withholding, you can use the Federal Withholding Rate to override the Federal Withholding Rate that will be deducted when you record the manual check.

Like the Federal Withholding Rate, you can also override the State Withholding Rate.

Copyright © 2025 Caselle, Incorporated. All rights reserved.