How do I recalculate employee/employer summary records?
Recalculate the employee/employer summary records that Payroll will use to calculate pay code limits. In some circumstances, the pay code or employee/employer pay code may use the wrong calculation formula to calculate pay code limits. To fix the error, you may need to update a pay code or a calculation on a pay code and then recalculate the employee/employer summary records to correct the calculated amounts.
When this option is selected, Payroll will look for employee/employer pay codes that have a maximum limit set for amount or hours. This routine will look at the amounts for the previous year that are saved in the transaction summary table and compare those amounts to the amounts tied to that pay code for all prior years. Payroll will use 12/31/YYYY of the prior year as the ending date.
When there is a prior summary record for a year that does not have employee/employer transactions, Payroll will include the record for recalculation. Including the record will address history that may be deleted. For example, a summary record exists for 2013 but there are no transactions recorded for 2013. If the transaction summary is greater than all of the prior years amounts, Payroll will use the transaction summary amount as the transaction summary amount. However, if the transaction summary is less than all of the prior years amounts, or the transaction summary amount does not exist, Payroll will update the transaction summary amount to the amount of all the prior years transactions for that employee/employer pay code.
Recalculating employee summary records
Correct summary records for the employee that will be used to calculate pay code limits.
Do this...
1. Open Connect Payroll > Organization > Recalculate.
2. Click to select the Recalculate Employee Summary Records checkbox.
Recalculate employee summary records checkbox
3. Click GO (CTRL+G).
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