When you split amounts by pay period, you can enter a positive or negative amount. Entering a positive amount will deduct the amount. And entering a negative amount will add the amount. Setting up a pay code with this option will allow you to add a credit back to the employee. 

 

Example: Entering a positive amount

Jane enters 10.00 and the amount is recorded as a negative amount (-10.00) to show the amount will be taken as a deduction and subtracted from the pay code total. 

Pay Code Total + (-10.00) = New Pay Code Total

 

Example: Entering a negative amount

Jane enters -10.00 by keying the minus sign (-) followed by the amount to credit back to the employee. The amount is recorded as a positive amount (10.00) because the amount will taken as a credit and the amount will be in added to the pay code total. 

Pay Code Total + (10.00) = New Pay Code Total

 

The auto-reversing sign for calculating amounts by pay period is available in the 2023.02 release. 

 

Setting up an employee pay code to calculate a negative amount 

1. Open Connect Payroll > Employees > Modify Existing Employees. 

2. Click to select the Pay Codes tab. 

3. To edit the pay code, double-click it or select it from the Pay Code list and then click  (use the toolbar on the Pay Codes tab instead of using the main toolbar).

4. Click .

Modify Existing Employees, Employee portion, By Pay Period button

 

5. Use the Amounts by Pay Period window, key the minus sign (-) followed by the amount, and then press Enter. 

Amounts by Pay Period window

 

The amount is recorded as credit. Normally, the amount would be deducted. Because you have entered a negative amount, the amount will be added to the pay code total.  

 

 

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