6h._Print_actual_W_2s

6h. Print actual W-2s

You are ready to print the actual W-2 Forms when the sample W-2s have the correct information AND the information on the sample W-2s prints in the correct boxes on the W-2 Form. Even though you can wait until later to print the W-2 Forms, it’s best to print the W-2 Forms as soon as possible after you complete Step 6g. Enter Corrections.


STOP!

Do you want to print the W-2 Forms now?

  • Yes, I want to print the W-2 Forms now. Complete this section to print the W-2 information to the actual W-2 Forms.

  • No, I want to wait to print the W-2 Forms. If the actual W-2 Forms will not be printed at this time, go to Step 7: Finishing Up.

 

When should I print the actual W-2s? If the actual W-2s will not be printed at this time, they should be printed as soon as possible after performing the year-end steps.

 

Watch a video - Steps 6f and h. Print employee copies

 

 

How do I print actual W-2s?

1. If you are using pre-printed W-2 forms, load the W-2 Forms into the printer.

Tip! You may wish to wait for a time when the print job will NOT be interrupted.

 

2. Open Connect Payroll > Government Reporting > W-2/W-3s.

If W-2/W-3s is still open from printing sample W-2s in step 6f, you can skip this step.

 

3. Set up the options on the W-2/W-3s exactly the way you set up the options that you used when you printed the sample W-2s.

If you have waited until later to print W-2s, you may wish to repeat Step 6f. Print Sample W-2s to Scratch Paper to check if there have been any changes to the printer form alignment. The alignment check will allow you to see if the W-2 information prints in the right boxes on Form W-2.

 

4. Click Print (Ctrl+P).

The employee’s W-2 information prints on the actual W-2 Forms.


 

 

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