How do I reassign job costs?
Reassign job costs to move transactions from one job to another job. See an example of how this works.
You would reassign job costs to move expenses from one job, phase, or cost code to another when costs were posted incorrectly or need to be redistributed. Reassigning costs helps ensure project budgets, financial records, and reporting remain accurate. This process is commonly used to correct posting errors, allocate shared expenses, or align costs with the appropriate project activity.
Before you get started
- Back up the database. (Send Databases)
Reassigning job costs
1. Open Connect Project Accounting > Jobs > Reassign Job Costs.
2. Enter a From Job.
The job costs on this job will be displayed in the Job Costs To Move transaction grid.
3. Enter a To Job.
When you click GO, Connect will move the job costs that you have selected to this job.
4. Verify the Job Details Start/End Date.
Filter job costs by date range. The search results display in the section titled Job Costs to Move.
5. Verify the Transfer Date.
To move each job cost, Connect will create two transactions: a reversing transaction to remove the job cost on the From Job and a new transaction to add the job cost to the To job.
6. Select a GL Period.
The drop-down list only shows open GL periods.
7. Set up the Job Costs To Move.
The job costs for the From Job display in the Job Costs To Move transaction grid. To select a job cost, click to select the checkbox next to it.
8. Click GO (CTRL+G).
The transaction is reversed on the From Job and a new transaction is created on the To Job.
Example
City XYZ has a job with a job cost of $30 on Job A that needs to be reassigned to Job B. City XYZ uses the Reassign Job Costs routine to create two transactions. First, it will create a reversing transaction for $30 on Job A. And then it will create a new transaction for $30 on Job B. The new transaction will copy the transfer date, GL period, and the rest of the fields on the From Job with the exception of the GL Updated status. The GL Updated status on the new transaction is always set to No.
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