Split_distribution_set_Example_PO_entry_to_invoice_matching

Split distribution set - Example: PO entry to invoice matching

Setup

You create a split distribution set for "City ABC Utilities Split" that has four lines: 

  • 40% → GL 6200 - Utilities - Building maintenance department

  • 30%  → GL 6200 - Utilities -  Customer support department

  • 20%   → GL 6200 - Utilities - Public works department

  • 10%   → GL 6200 - Utilities - Administration department

 

PO entry

  • You enter a $12,000 PO to "City, Power, and Light."

  • Because you've attached the City ABC Utilities Split to the utilities vendor, the PO detail screen will show you those four lines, with amounts auto-calculated ($4,800; $3,600; $2,400; $1,200).

  • Review the quantities and save. The system now encumbers $4,800 against Building maintenance, $3,600 against Customer support, $2,400 against Public works, and $1,200 against Administration. 

 

Invoice matching

  • When the actual invoice arrives at $11,500 (slightly lower usage), the receiving/matching process brings in those same four lines. It recalculates each line proportionally ($4,600; $3,450; $2,300; $1,150). You confirm and post. No one ever had to manually re-enter the four-line split. 

 

 

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