Asset_Report

Asset Report

An Asset Report is a general report that lists information about assets stored in the system. It provides an overview of asset records and their current details, status, and values.

The exact content of the report can vary depending on filters and report settings, but it commonly includes:

  • Asset ID or tag number
  • Asset description
  • Asset category or class
  • Acquisition date
  • Original cost
  • Current book value
  • Accumulated depreciation
  • Department or fund assignment
  • Location
  • Status (active, disposed, transferred, etc.)


Example:
Asset IDDescriptionDepartmentCostNet Book ValueStatus
VH-0045Dump TruckPublic Works$85,000$51,000Active
EQ-1023Police RadiosPolice Dept$12,500$5,000Active


Organizations use Asset Reports to:
  • Review current asset inventories
  • Verify ownership and location
  • Support audits and physical inventory checks
  • Monitor asset values and depreciation
  • Analyze assets by department, fund, or category
  • Assist with budgeting and replacement planning


Depending on configuration, Asset Reports may be filtered or grouped by:
  • Department
  • Fund
  • Asset class
  • Location
  • Acquisition year
  • Status
  • Depreciation method


In practice, “Asset Report” is often a broad term that can refer to:
  • a standard asset listing,
  • a customized inventory report,
  • or a summary of active capital assets.


Compared to other reports:
  • Asset Report: General listing and overview of assets
  • Asset History Report: Complete history of one asset
  • Transaction Register: Detailed transaction activity
  • Depreciation Schedule: Depreciation calculations and balances
  • Schedule of Changes in Assets: Summary of balance changes over time


In simple terms:

An Asset Report shows what assets you have and key information about them.


Printing an Asset Report

1. Open Connect Asset Management > Reports > Asset Report.

2. Select a report title.

3. Do you want to use the fiscal year end as the report end date?

  • Yes, I want to use the fiscal year end. Continue to the next step.

  • No, I want to use a different date. Change the Report Date, or click Advanced Options.  

4. Do you want include report only transactions? A report only transaction is recorded and will be updated to the General Ledger as a report only transaction.

  • Yes, I want to include report only transactions. Select the Include Report-Only Transactions checkbox.

  • No, I do not want to include report only transactions. Deselect the Include Report-Only Transactions checkbox.  

5. Do you want to print a line between records?

  • Yes, I want to print a line to separate records. Select the Print a Line Between Assets checkbox.

  • No, I want to print records as is. Deselect the Print a Line Between Assets checkbox.  

6. Click Print (CTRL+P).

The report prints.

 

 

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