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How do I create pending assets in accounts payable?

You can use the Accounts Payable Interface in Asset Management to create pending asset records for an invoice that is created for an asset in Accounts Payable.

For example, when you buy a new asset, you'll set up an invoice in Accounts Payable to purchase the asset. When the AP interface is set up, the AP clerk sees a dialog box that asks if the item is an asset. If the AP clerk says, "Yes", Connect will prompt the AP clerk to enter additional information. (The AP clerk does not need to enter the additional information to save the asset.) Now, the asset is saved as a pending asset in Asset Management.  

When you're ready, you can use the Manage Pending Assets routine to finish setting up a pending asset as an actual asset record.


Before you get started

  • Set up Caselle Accounts Payable (required). In Accounts Payable, set up the Asset Management interface (see the help topic titled How do I turn on the Asset Management interface?) Now, Accounts Payable will create pending assets as you enter invoices.

  • Set up Caselle General Ledger (optional). In General Ledger, find the chart of accounts that you use to purchase a new asset (for example, Capital Outlay), and then select the checkbox to prompt for fixed asset information (see the help topic titled Can I prompt for fixed asset information?) That will tell Accounts Payable to prompt the user to enter fixed asset information when a user uses this account.


Updating transactions from Asset Management to Caselle Accounts Payable

Set up the Accounts Payable interface.

Do this...

1. Open Connect Asset Management > Organization > Organization.

2. Click to select the Interfaces tab.

3. Click to select the Accounts Payable tab.

4. Use the Interface menu to select Caselle 4.x or higher.

5. Click Save (CTRL+S).

The Accounts Payable interface is set up and saved. When you enter an invoice for an asset in Accounts Payable, you will

 

 

 

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