How do I enter manual transactions?
You would use a manual transaction when you need to create or adjust asset activity that was not automatically generated through another process or interface. This allows you to record acquisitions, capitalization entries, or depreciation adjustments manually to correct errors, enter historical data, account for special situations, or ensure financial records are accurate. Manual transactions provide flexibility when standard automated processes do not fully meet the organization’s needs.
Note: - If you prefer to enter the adjusted amount, use Adjust Assets instead.
Using a manual transaction to adjust amounts
When you use this routine to adjust an asset amount, you will enter the amount to increase or decrease and Connect will add it to the asset total. For example, City XYZ has a truck with an acquisition amount of $20,000. Joe realizes the acquisition amount for the truck is actually $22,000. He uses Enter Manual Transactions to record a manual transaction for $2,000. When he presses Enter, Connect will add the manual transaction for $2,000 to the acquisition amount of $20,000. The new acquisition amount now shows a total of $22,000.
On the other hand, if Joe would have entered the amount of $2,000- (with a minus sign), Connect would subtract the manual transaction of $2,000 from the acquisition amount of $20,000 and the new acquisition amount would be $18.000.
Do this...
1. Open Connect Asset Management > Assets > Enter Manual Transactions.
2. Enter the Asset Number.
The asset's amount type, department, type, and related information display on the screen.
4. Use the Amount field to enter the amount to add or subtract from the recorded amount.
Remember, to add the amount, enter a positive number. To subtract the amount, key the minus sign and then enter the number.
5. Press Enter.
The transaction amount is saved and the amount is updated.
Printing a manual transaction
To send what you see in the transaction grid, at the bottom of the view, to the printer, click Print Grid (CTRL+P).
Enter Manual Transactions, Print Grid
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