How_do_I_set_up_a_sub_asset_

How do I set up a sub-asset?

In Caselle Asset Management, a sub-asset is a smaller asset or component that is linked to a larger “parent” asset. Sub-assets allow organizations to track important components separately while still associating them with the main asset they belong to.

This is useful when:
  1. components have different useful lives,
  2. require separate maintenance,
  3. or need individual tracking for accounting or inventory purposes.

Examples of sub-assets include (Parent Asset, Sub-Asset):
  1. Building, HVAC System
  2. Fire Truck, Radio Equipment
  3. Computer System, Monitor, Docking Station
  4. Water Plant, Pumps and Generators

A sub-asset may have its own:
  1. asset number,
  2. depreciation schedule,
  3. maintenance history,
  4. location,
  5. or replacement cycle.

For example:
A building may last 40 years, but its roof may only last 15 years.

Tracking the roof as a sub-asset allows it to be:
  1. depreciated separately,
  2. replaced independently,
  3. and managed more accurately.

Add a sub-asset to a primary asset

A sub-asset is an asset that is related to another asset. A primary asset may be made up of more than one sub-asset.  

 

Example

Joe buys a snowplow for City XYZ. He buys a truck and a snowplow to attach to the truck. City XYZ can record the asset as a "snowplow" or record the truck and snowplow as separate assets. City XYZ chooses to create an asset record for the truck and an asset record for the snowplow. When City XYZ sets up the asset record for the snowplow, they select the checkbox titled Set As Sub-asset and enter the asset number assigned to the truck as the Primary Asset Number. Now, the truck and snowplow are linked together in the asset table.

 

Before you get started

  • Set up the primary asset. You'll need to link the sub-asset to the primary asset to which it belongs, so you'll need to set up the primary asset first. You don't need to select any checkboxes to show that you're setting up a primary asset; the primary asset will be flagged as a primary asset when you add a sub-asset to it.

Is this asset a sub-asset?

  • Yes, this asset is a sub-asset. Select the Set as Sub-asset checkbox. Then, enter the asset number of the related asset in the Primary Asset Number field. You can Search (F9) this field.

  • No, this asset is not a sub-asset. Leave the Set as Sub-asset checkbox blank.

How do I report sub-assets?

Print the Related Assets Report to review sub-assets.

 

 

 

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