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How do I balance payments?

You would balance Payments to ensure that all payments entered in the court system match receipts, deposits, and financial records for the selected period. This process helps identify missing transactions, posting errors, duplicate entries, or discrepancies between payment records and actual funds received. Courts use payment balancing to maintain accurate accounting, support audits, and ensure the integrity of court financial operations.

Balance payments each day to verify that the payments received through the Enter Payments routine, or imported from Cash Receipting, matches the money that you actually received.

Reports for balancing payments:

  • Payment Register

  • Collection Summary Report

  • Trust Activity
     

Step 1: Print a Payment Register

If you are using Caselle Cash Receipting to record payments, verify the amounts received in Court Management match the amounts received in Cash Receipting. Use the Court Management Payment Register to compare amounts for the payments made against the physical money received as it is recorded on the Cash Receipting Payment Register.

NotesNote: The Payment Register for either Court Management or Cash Receipting only shows the total payments and not the payment allocation.

Do this...

1. Open Connect Court Management > Reports > Payment Register.

2. Select the report title.

3. Use the current date as the Report Date.

4. Select all Transaction Types.

5. Click Print (CTRL+P).

The report prints.

6. Do you use Cash Receipting to receive payments for Court Management?

  • Yes, I use Cash Receipting to receive payments. Match the deposit amount on the Court Management Payment Register to the amounts received for Court Management on the Cash Receipting Payment Register.  

  • No, I use Court Management to receive payments. Match the deposit amount on the Court Management Payment Register to the deposit amount received.


Step 2: Print a Collections Summary Report

Print a Collections Summary Report to review the surcharges by transaction type.

Do this...

1. Open Connect Court Management > Reports > Collections Report.

2. Select Collections Report - Monthly Summary as the Title.

3. Use the current date as the Report Dates.

4. Click Print (CTRL+P).

5. Have the correct amounts been recorded?

  • Yes, the amounts are correct. Great. Go to the next step.

  • No, the amounts are not correct. Use Case > Modify Existing Case to edit the case's allocations. Reprint the report and review the allocations again.


Step 3: Print a Collections Report

Print a Collections Report to review allocations by fine, surcharge, restitution, and so on.

Do this...

1. Open Connect Court Management > Reports > Collections Report.

2. Select Collections Report - Monthly Detail as the Title.

3. Use the current date as the Report Dates.

4. Click Print (CTRL+P).

5. Have the correct amounts been recorded?

  • Yes, the amounts are correct. Great. Go to the next step.

  • No, the amounts are not correct. Use Case > Modify Existing Case to edit the case's allocations. Reprint the report and review the allocations again.


Step 4: Balance trust money

If you are using Caselle Cash Receipting to record trust payments, verify the payment amounts received and cash bail money. Open Court Management > Reports > Payment Register, to find the total of the new trusts that have been created for the date range. Compare the total of the new trusts to the Cash Receipting Receipt Register for the amount of bail posted for the same date range.

Do this...

1. Do you use Caselle Cash Receipting to record trust payments?

  • Yes, I use Caselle Cash Receipting to record trust payments. Continue to the next step.

  • No, I do not use Caselle Cash Receipting to record trust payments. Skip this step. You're done.

2. Use the Payment Register, from Caselle Cash Receipting, to compare the Bail Trust category in Cash Receipting matches the Bail Trust amount on the New Trust Report.

 

 

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