How_do_I_print_Forms_1094_C_and_1095_C_

How do I print Forms 1094-C and 1095-C?

 

Print Form 1094-C, Transmittal of Health Coverage Information Returns, and Form 1095-C, Health Coverage Information Return that serves as the required statement to individuals. See the Instructions for Forms 1094-C and 1095-C.

Before you get started

  • Print a "test run" to plain paper to make sure the printed information prints in the correct location on the Forms 1094-C and 1095-C. You can place the "test run" on plain paper over Forms 1094-C and 1095-C and hold both pages up to a light source. You'll be able to identify quickly any fields that aren't printing where they should be printing. If you notice alignment issues, contact customer support for assistance.

  • You will need to know the number of employees who need Form 1095-C.

 

Printing Forms 1094-C and 1095-C

1. Open Connect Payroll > Government Reporting > 1094/1095s.

2. Use the Title menu to select the report titled 1094/1095s - 1095-C and 1094-C [Caselle Master].

3. Use the Tax Year menu to select the reporting year.

4. Set up the checkbox titled Mark This Form as the Authoritative Transmittal.

"In the case of an Aggregated ALE Group, each separate employer (referred to in these instructions as an ALE Member or employer) must file its own Authoritative Transmittal. Although an employer may file multiple Forms 1094-C, one “Authoritative Transmittal” Form 1094-C, identified on line 19, Part II as the Authoritative Transmittal, must be filed for each employer reporting aggregate employer-level data for all full-time employees of the employer" (2015 Instructions for Forms 1094-C and 1095-C, p. 2).

Do you want to designate this Form 1094-C as the authoritative transmittal?

  • Yes, this Form 1094-C is the employer's authoritative transmittal. Click to select the checkbox titled Mark This Form as the Authoritative Transmittal.

  • No, this Form 1094-C is NOT the employer's authoritative transmittal. Do not select the checkbox titled Mark This Form as the Authoritative Transmittal.

5. Click to select the Form tab.

6. Check the form definitions that have been selected for 1094 Form and 1095 Form.

The field titled 1094 Form should be 1094-C [Caselle Master] and the field titled 1095 Form should be 1095-C [Caselle Master].

7. Load the paper stock for Form 1095-C in the printer.

8. Click Print (CTRL+P).

Form 1095-C prints for employees.

9. Load the paper stock for Form 1094-C.

If the information prints on Form 1095-C, you can re-print the last page of the report. The last page is the information that should print on Form 1094-C.

Form 1094-C prints for the employer.

 

 

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