Where do I add an employee's dependents?
When you convert the year-end ACA information, Connect will use the employee's information from Payroll and Human Resources to fill in the ACA record. The employee's dependents are saved in Human Resources, so if you need to add or remove a dependent the best choice is to update the employee's information in Human Resources and then convert the year-end ACA information.
If you have already converted the year-end ACA information, you can update the employee's dependents in the ACA Employees table AND you'll also need to add the employee's dependents to the Employee table in Human Resources. That means you won't need to re-convert the year-end ACA information and the re-converted information won't replace the changes that you've already made to the ACA Employees table.
Option 1: Updating Human Resources and re-converting year-end ACA information
DO NOT use this option if you have edited the ACA Employees table in Government Reporting. This option will replace all of the changes that you've made to the ACA Employees table with new information.
Do this...
1. Open Connect Human Resources > Employees > Modify Existing Employees.
2. Find the employee record.
3. Click the Contacts tab.
4. Update the dependents assigned to the employee.
Dependent Contact Information in Modify Existing Employees
5. Click Save (CTRL+S).
6. Open Connect Payroll > Government Reporting > Convert Year-end ACA Information.
7. Change the Employee.Employee number field to select the employee number that was updated.
Employee.Employee Number in Selection Criteria
8. Click GO (CTRL+G).
Connect converts the employee's information from Human Resources and Payroll.
9. Open Connect Payroll > Government Reporting > ACA Employees to make sure the employee's information was converted correctly.
If the employee's information was converted correctly, you're done. If the employee's information was not converted correctly, you'll want to make sure the information was entered correctly in Human Resources. You may need to edit the employee's information in Human Resources and then re-convert it.
Option 2: Making separate updates to Government Reporting AND Human Resources
Use this option if you've already converted the year-end ACA information AND you've made changes to the ACA Employees. Using this option means updating two tables, but you won't replace any of the changes that you've already made ACA Employees table.
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