How do I add a GL activity to a pay code? (Employee portion)
Link the employee portion of a pay code to a GL activity code to track and report the pay code amount. In version 2020.11 or earlier, linking a GL activity to a pay code meant adding by hand the GL activity code to a specific transaction. In version 2021.02 or later, you can add the GL activity code directly to the pay code so you can control which pay codes to include or exclude when you track amounts tied to a GL activity.
Before you get started
-
You will need to set up the GL activity in the General Ledger application. See How do I set up a new activity? (General Ledger)
-
You will also need to turn on the General Ledger interface in the Payroll application. See How do I set up activity reporting?
Adding a GL activity
1. Open Connect Payroll > Organization > Pay Codes.
2. Click to select the Employee tab > Employee tab.
Employee tab > Employee tab
3. Use the GL Activity box to enter a GL activity code.
GL activity box
4. Click Save (CTRL+S).
The GL activity code is saved on the employee portion of the pay code. To learn more about activity reporting, see Activity Reports (General Ledger).
Copyright © 2025 Caselle, Incorporated. All rights reserved.
Related Articles
How do I set up a pay code for Paid Leave Oregon? (OR)
Paid Leave Oregon is a new program to provide leave time for individuals and families. These instructions will help you set up a pay code to calculate the 40% paid by employer and the 60% paid by the employer toward the contribution rate, which is 1 ...What if the pay code is not included in the Employee Pay Codes list?
If the pay code that you want to select does not display in the section titled Employee Pay Codes, you'll need to add the pay code to the employee's record. Payroll only allows you to select the pay codes that have been added to the employee's record ...How do I add pay codes to selected employees? (2024.11)
Add a pay code to an employee, a group of employees, or all employees. Limitations You cannot add pay codes to terminated employees. You will not be able to add a pay code to an employee who already has the pay code. Before you get started This view ...How do I add pay codes to employees? (2024.11)
A pay code is used to track earnings, hours, or other payroll amounts that appear on an employee's paycheck. The Add Pay Codes to Employees feature allows you to assign a pay code to multiple employee records at the same time, eliminating the need to ...How do I add pay codes to employees who already have specific pay codes? (2024.11)
Add a pay code to an employee if the employee already has a pay code or group of pay codes. Limitations You cannot add pay codes to terminated employees. If you add a pay code to an employee who already has the pay code, you will be adding a ...