How do I add a pay schedule? (2024.11)
Create a new record for a pay schedule. The pay schedule includes pay grades and pay steps for each pay grade.
Example: Annual City Wage Schedule
This is an example of a pay schedule. The pay grades are listed in the first column and the amounts for each pay step in the pay grade is listed to the right.
|
|
Entry (1) |
Junior (2) |
Intermediate (3) |
Senior (4) |
|
Pay grade 1 |
9,500.00 |
10,500.00 |
12,500.00 |
15,000.00 |
|
Pay grade 2 |
13,500.00 |
15,000.00 |
16,500.00 |
18,000.00 |
|
Pay grade 3 |
29,120.00 |
35,500.00 |
38,500.00 |
43,680.00 |
|
Pay grade 4 |
31,200.00 |
35,000.00 |
39,500.00 |
44,500.00 |
|
Pay grade 5 |
37,440.00 |
44,500.00 |
55,400.00 |
62,400.00 |
|
Pay grade 6 |
37,440.00 |
44,500.00 |
51,000.00 |
58,240.00 |
|
Pay grade 7 |
45,760.00 |
51.500.00 |
59,000.00 |
66,560.00 |
|
Pay grade 8 |
52,000.00 |
60,300.00 |
71,500.00 |
75,280.00 |
|
Pay grade 9 |
58,240.00 |
63,000.00 |
72,000.00 |
79,040.00 |
|
Pay grade 10 |
62,400.00 |
69,000.00 |
76,500.00 |
85,280.00 |
|
Pay grade 11 |
64,480.00 |
72,000.00 |
83,500.00 |
91,520.00 |
|
Pay grade 12 |
70,720.00 |
78,500.00 |
86,800.00 |
93,600.00 |
|
Pay grade 13 |
74,880.00 |
82,040.00 |
94,300.00 |
106,800.00 |
|
Pay grade 14 |
80,080.00 |
90,500.00 |
105,400.00 |
118,800.00 |
This view was updated in the 2024.11 release.
Before you get started
-
Gather the pay schedule name, grades in the pay schedule, and steps in the grade.
Adding a pay schedule
1. Open Connect Payroll > Organization > Pay Schedules.
2. Click New (CTRL+N).
3. Set up the pay schedule information.
Schedule
Enter a new pay schedule name. This is the abbreviated name that will be used when there isn't enough space to display the longer pay schedule description.
Enter a description for the new pay schedule.
Select annual amount or hourly rate to define the value stored as the amount in the pay schedule.
-
Annual amount refers to the total amount of money an employee earns in a year before deductions, such as taxes, retirement contributions, and other benefits.
-
Hourly rate refers to the total amount of money an employees earns per each hour of work. This rate is used to calculate the employee's total earnings based on the number of hours worked during a pay period. Hourly rates are commonly used for non-exempt employees.
Select this checkbox to allow users and views to use the pay schedule for calculating checks and linking it to employee positions and positions, and so on. Removing the checkmark will change the pay schedule status to inactive, which means it will not be available for use by the application and users.
4. Add the pay grades to the pay schedule.
A pay grade is a level within a salary system that defines the range of compensation an employee can expect to receive for a specific job or position. Pay grades are used by organizations to manage employee salaries in a structured manner. The pay grades in a pay schedule may vary from organization to organization.
To add a grade... click Add a New Grade . And then, click on the new row to edit the pay grade description.
5. Add pay steps to the pay schedule.
A pay step is a specific level in a pay grade that represents a salary amount or rate. Pay steps are part of the organization's compensation system to provide incremental salary increases based on factors such as years of service, performance, skills acquisition, and so on.
To add a step... click Add a New Step . Click on the new row to edit the pay step description.
6. Enter the amounts for the new pay schedule.
You're ready to set up the information on the Amounts tab. For each pay grade and step, enter an amount by clicking on the cell and then, typing in an amount.
How do I change the pay grade or step name? Return to the Pay Schedule tab to make changes to the pay grade or step name. You'll want to edit the description field to enter a new name. You won't be able to make these changes while you're working in table on the Amounts tab.
7. Click Save (CTRL+S).
You're ready to add the pay schedule to a position, employee position, and use it to calculate checks, benefits, and so on.
Copying an existing pay schedule
Click the Copy button (CTRL+F7), in the toolbar, to save the pay schedule as a new pay schedule. [More]
Copyright © 2025 Caselle, Incorporated. All rights reserved.
Related Articles
How do I calculate a pay schedule change? (2024.11)
In certain situations, you may need to calculate a change to a pay schedule. Adjusting a pay schedule can impact how employees are paid, how payroll is processed, and how the organization manages its financial planning. You can use this routine to ...I made changes to a pay code, but the changes don't show up in employees who use the pay code. How do I fix this?
Issue I'm making changes to a pay code in Organization. But the changes that I have made aren't showing up in at the employee level even though the changes to the pay code have been saved. I need the change to be applied to the employee records. How ...Pay Schedules
A pay schedule is a set timeline or frequency that an employer uses to pay employees. It outlines when employees can expect to receive their wages or salaries, and it can vary depending on the employer's policies and practices. Common pay schedules ...What is a pay schedule? (2024.11)
A pay schedule, also known as a pay scale, is a document that defines how much an employee can earn for a given job. The pay grade corresponds to level of responsibility and requirements to fill the job. While the pay step refers to the monetary ...How do I delete a pay schedule? (2024.11)
Payroll cannot delete a pay schedule when related transaction exist, such as payroll checks benefits withholding deductions If the pay schedule has related transactions, instead of deleting the pay schedule you can: set up a new pay schedule and ...