How_do_I_add_state_specific_information_for_filing_W_2s_online_Government_Reporting_

How do I add state-specific information for filing W-2s online? (Government Reporting)

If you're filing electronic W-2s for a state that requires additional information, you'll need to add the state-specific information to the Government Reporting application. 


States that need state-specific information for filing electronic W-2s:

  • Idaho (ID)

  • Indiana (IN)

  • Iowa (IA)

  • Kansas (KS)

  • Louisiana (LA)

 

Adding state-specific information for filing electronic W-2s

1. Open Connect Payroll > Government Reporting > Organization.

2. Click the States tab.

 

Government Reporting > Organization, States tab 

 

 

3. Click the Electronic Filing tab.

 

States tab > Electronic Filing tab

 

4. Click Add a New State.

Add a New State button

 

5. Use the State dialog box to select a state for filing electronic W-2s and then click OK.

 

State dialog box

 

The state is added to the states list, on the left side of the view.

 

States tab, States list

 

 

6. If you added Idaho (ID), Indiana (IN), Iowa (IA), Kansas (KS), or Louisiana (LA), click on the tab with the state name and fill in the requested information.

These states need additional state-specific information to file electronic W-2s.

States that need additional information for electronic filing 

 

7. Click Save (CTRL+S).

The state-specific fields are set up to file electronic W-2s.

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • How do I set up W-2 state-specific fields?

      Find all of the state-specific fields on the W-2 Form in the Government Reporting Organization table. When you set up a state to file electronic W-2s, the state-specific fields on the Electronic Filing tab will be available for you to fill in. The ...

    • 6d. Verify the organization's W-2 information

      Verifying the organization's W-2 information will help you make sure the converted W-2 information is correct in the Government Reporting Organization table. Connect uses the information in the Government Reporting application to print W-2s and ...

    • How do I verify the State ID number? (Government Reporting)

      Check the State ID number in the Government Reporting application. Connect will use the State ID number to print W-2s and create the electronic W-2 file. Verifying the State ID number 1. Open Connect Payroll > Government Reporting > Organization. 2. ...

    • How do I add user-defined fields to Government Reporting?

      Use user-defined fields to add a custom field to W-2 Employees, 1099 Recipients, ACA Employees, or ACA Corrections. The user-defined field can store text, a date, a number, or yes/no value. You can add the user-defined field to a report that's ...

    • How do I verify the organization's contact information? (Government Reporting)

      When you print W-2s or create the electronic W-2 file, Connect will use the contact information from the Government Reporting application. Verifying the organization's contact information 1. Open Connect Payroll > Government Reporting > Organization. ...