How_do_I_verify_the_State_ID_number_Government_Reporting_

How do I verify the State ID number? (Government Reporting)

Check the State ID number in the Government Reporting application. Connect will use the State ID number to print W-2s and create the electronic W-2 file.

 

Verifying the State ID number

1. Open Connect Payroll > Government Reporting > Organization.

2. Click the State tab.

State tab in Government Reporting Organization

3. Check the number in the State ID Number box.

State ID Number in Government Reporting Organization

Is the State ID number correct?

  • Yes, the State ID number is correct. You're done.

  • No, the State ID number is not correct. If the information is not correct, make your changes to the State Withholding Tax (77-00) pay code in the Payroll application. (To learn how to look up the State pay code and where the State ID number is located, see the help topic titled Second, Verify the State Tax ID.) Next, return to Step 6b. Convert year-end tax information in the Payroll Year-end Checklist.

 

Important! Updated information in the Payroll application will not be updated in the Government Reporting application unless you run Convert Year-end Tax Information. Connect uses the information in the Government Reporting application to print W-2s and create the electronic W-2 file.

 

Fixing the State ID number

If the State ID number is not correct, make your changes to the State Withholding Tax (76-00) pay code in the Payroll application. (To learn how to look up the State pay code and where the State ID number is located, see the help topic titled Second, Verify the State Tax ID.) Next, run Convert Year-end Tax Information to update the State ID in Government Reporting.  

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • How do I verify the Local Tax ID number? (Government Reporting)

      Check the Local Tax ID number in the Government Reporting application. Verifying the Local Tax ID number 1. Open Connect Payroll > Government Reporting > Organization. 2. Click the Localities tab. Localities tab in Government Reporting Organization ...

    • 2b. Verify ID numbers for federal and state pay codes

      Before you prepare the W-2 forms for your employees, you should verify that the correct identification numbers for the federal employer ID number and state tax ID number have been defined in the system. The Government Reporting application will use ...

    • Step 4: Set Up ACA Annual Reporting

      You’re done setting up the ACA options in Timekeeping, Human Resources, and Payroll. Now you’re ready to import the employee’s ACA information into the Government Reporting module, verify the employee’s ACA information is correct, and print Forms ...

    • Step 9a. Verify 1099 recipients

      Review the converted year-end tax data in the 1099 Recipients table. For each 1099 recipient, apply the following rules. The state is a 2-letter abbreviation. The taxpayer ID Number include hyphens. The address does not include a pound (#) sign. ...

    • Step 8. Verify the 1099 Organization Information

      Verify the organization's contact information, Federal ID number, 1099 limits, and electronic 1099 file (if the organization will create an electronic 1099 file). Watch a video - Review organization information in Government Reporting How do I verify ...