Use user-defined fields to add a custom field to W-2 Employees, 1099 Recipients, ACA Employees, or ACA Corrections. The user-defined field can store text, a date, a number, or yes/no value. You can add the user-defined field to a report that's generated using the Government Reporting application. This example shows how you can create user-defined fields for different views. The user-defined fields that are created for the Employee table will be included in the W-2 Employee view while the user-defined fields for the Recipient table will show up in the 1099 Recipients view. 

Government Reporting, User-defined fields map

The value is stored in the Government Reporting database, which means it will be available for you to use in the Payroll, Timekeeping, or Human Resources applications unless you create the user-defined field in one of those applications and manually enter the information again. 

Adding a user-defined field

1. Open Connect Payroll > Government Reporting > Organization. 

Warning! You should ask Connect users who are using Government Reporting to log out and then close any open Connect views on your system. Adding a user-defined field will update the database. It's best to not have users logged in while you're adding or updating a user-defined field.

2. Click to select the User-Defined tab. 

3. Click Create a New User-defined Field . 

Create a New User-defined Field button

The Setup New User-defined Field window displays. 

Setup New User-defined Field window

4. Select the table where you want to add the user-defined field. 

You can add a user-defined field to the following views: W-2 Employee, 1099 Recipient, ACA Employee, and ACA Correction. All of the user-defined fields will be added to the User-defined tab in the selected view. 

Table box

Choose a location:

• W-2 Employee view: Select Employee. 

• 1099 Recipient view: Select Recipient.

• ACA Employee view: Select ACA Employee. 

• ACA Correction view: Select ACA Correction. 

5. Enter a name. 

This is the field name that will display on the User-defined tab. 

Name box

6. Select a type. 

This is what type of information the user-defined field will store and it will determine which options are available to select to set up the field properties. 

Type box

Choose a type. 

• Date. Add a user-defined field that stores a date. You can format the date mask and date range. 

• Number. Add a user-defined field that stores a number (0 to 999,999,999,999). You can format the number mask and the valid range. 

• Text. Add a user-defined field that stores text (A-Z, 0-9, and special symbols). You can choose the field length; add values to a drop-down list; and assign a default value.  

• Yes/No. Adds a checkbox. Selecting the checkbox saves a yes value. 

7. Click OK. 

8. Click Close to exit Organization. 

Closing Organization will apply the changes that you have made to the User-defined tab in the selected table. Now, you can launch the view with the new user-defined fields in it. 

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