How do I calculate withholding and deductions on a manual check?
Calculate an employee's withholding and deductions. Use Enter Payroll Checks to calculate the employee's withholding and deductions. Copy the amounts on to paper or print the screen. Then, cancel the transaction.
Important! You do not want to save the entry but you need to use the routine to calculate withholding and deductions correctly.
Calculating withholding and deductions on a manual check
1. Open Connect Payroll > Employees > Enter Payroll Checks.
You will delete the entry so you don't need to worry about entering the check issue date.
2. Use the Entry Mode box to select Single Check.
Entry mode box
3. Click to select the Estimate checkbox.
This option will calculate the withholding and deductions on an employee's check.
Estimate checkbox
3. Use the Employee box to enter the employee name or number.
The pay codes that are assigned to the employee will display in the Employee Pay Code pane.
4. If the employee has more than one position, use the Position box to select the position that you want to use to calculate the check.
5. Skip the Description box.
Since you are not saving the withholding and deductions, so you don't need to enter a transaction description.
6. Use the pay codes from the Employee Pay Codes pane to enter the pay code and the pay code amount.
Pay code box
Next, enter the hours or amount.
Hours and Amount box
Press Enter again.
The pay code and amount is updated in the Employee Pay Codes list.
7. Click the button titled Calculate Pay Codes (CTRL+C).
What's does the Calculate Pay Codes button do? Clicking the Calculate Pay Codes button will show a preview of the pay code amounts that will be calculated using the information that you have entered so far.
Amount column
8. DO NOT press the Enter key again.
9. Press the Print Screen key on the keyboard to print the employee's withholding and deductions, or copy the employee's withholding and deductions to a sheet of paper.
This is the information you will need to enter the withholding and deductions on the manual check entry.
10. Click Delete (CTRL+D) to abort the entry.
You have the employee's withholding and deductions for the manual check entry and then you have aborted the check entry. You're ready to enter the manual check, see How do I enter a manual check?
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