Set up an employee who is currently set up as a part-time employee with a full-time position. When you change an employee with a part-time position, you do not not need to terminate the employee and set up a new employee. You only need to terminate the part-time position and then add a new position to the employee record. You can track the starting and termination date for each position in the employee history log. 

Watch a video

• See an example of changing a part-time employee to a full-time position (0h56m52s) [MP4]

Step 1. Find out when to make the position change

Is the employee switching from part-time to full-time in the middle or at the end of a pay period? You'll need this information later. 

Step 2. Update the employee record in the Payroll application

Use the Modify Existing Employees routine in the Payroll application to terminate the part-time position and set up the full-time position. 

1. Open the Payroll application

• Open Connect Payroll > Employees > Modify Existing Employees. 

• Click to select the Positions tab. 
  
  

2. Add the full-time position to the employee

• Click Add New Position. 

• Use the Search window to select the full-time position, and then click OK. If you know the name of the position, just start typing it in. The list will show every position that matches the search value. 
  
  

3. End the employee's part-time position

• Use the End Date box to enter the date when the part-time position was terminated. 

• Use the Wrap-up Information window to enter the reason for terminating the part-time position, and then click OK. The Warp-up Information window displays on part-time positions, for example, seasonal employees. The wrap-up information is included on the History tab. 
  
  

Payroll Modify Existing Employees > Wrap-up Information - End Reason

4. Select the full-time position as the employee's primary position

• Select the full-time position from the grid on the Positions tab. 

• Click to select the Primary Position checkbox. 
  
  

Payroll Modify Existing Employees > General tab - Primary Position checkbox

5. Enter the start date on the new full-time position

• Use the Start Date box to enter the date when the employee started the full-time position.
  
  

Payroll Modify Existing Employees > General tab - Start Date box

7. Enter the employee's wage for the new full-time position

• Use the Wage tab to fill in the hourly rate or annual wage or select a pay schedule, pay grade, and pay step. 
  
  

8. Enter the employee's allocations for the new full-time position

• Click on the Allocations tab. 

• Click Add a New Allocation. If the employee wants to keep the allocations from the part-time position, you can switch between the allocation grid for the part-time position and the allocation grid for the full-time position that you are setting up. 

9. Review the employee's job information

• Verify the payroll type, job class, and status for the full-time position. Remember, this information is for the employee. This start date is the date when the employee started working for you. It's not the start date when the employee started working the new full-time position. That information is located on the Positions tab. 

Payroll Modify Existing Employees > Job tab - Payroll type, Job class, Status

• Verify the employee pay codes are correct for an employee with a full-time position.  

The part-time position has been terminated. The full-time position is set up as the active position on the employee. The changes are saved in the employee record when the change is entered, so you can click the Save button but you don't have to. 

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