How do I check for transactions after pay code end dates?
Look up the employee transaction history to see if the employee has transactions created in the current year with a transaction date that occurs after the pay code is terminated. Adding an end date to a pay code stops payroll from using the pay code to create new transactions. The employee transaction history should not include any transactions that were created after the pay code end date.
Using the Checkout with the Check for Transactions after Pay Code End Dates checkbox selected willl search for transactions that use a terminated pay code to create a transaction. The Checkout error report will list the pay code number and description and the employee number of the employee with the invalid transaction.
This feature is available in the 2022.11 release.
Checking for transactions after pay code end date
1. Open Connect Payroll > Organization > Checkout.
2. Click to select the Employee Information checkbox.
3. Click to select the Check for Transactions after Pay Code End Dates checkbox.
Check for transactions after pay code end dates checkbox
4. Click GO (CTRL+G).
Error message: Pay code ##-## has employee transactions after the pay code end date
A transaction on the employee side of the payroll check was created after the pay code end date. To fix this error, change the end date on the employee pay code to match the transaction date. Open Employees > Modify Existing Employees. On the Pay Codes tab, double-click the employee pay code to show the employee pay code properties. On the Employee tab, change the end date to the transaction date and save your changes.
Modify Existing Employees, Pay Codes tab - End date box
Error message: Pay code ##-## has employer transactions after the pay code end date
A transaction on the employer side of the payroll check was created after the pay code end date.
To fix this error, change the end date on the employee pay code to match the transaction date. Open Employees > Modify Existing Employees. On the Pay Codes tab, double-click the employee pay code to show the employee pay code properties. On the Employer tab, change the end date to the transaction date and save your changes.
Modify Existing Employees, Pay Codes tab - End date box
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