Seasonal employment may include hires for temporary positions. For example, park and city recreation may hire employees to maintain trails during spring, summer, and fall. You can use Connect to set up an employee record for the new hire and then use the position tracking tools to save the employee's job, employment dates, and wages. None of that information will be deleted when the employee is terminated. 

For more information on seasonal employment/part-time information, see the U.S. Department of Labor at dol.gov.

Setting up a seasonal employee

Do this exactly like you would set up a regular employee (Employees > Setup New Employees). 

Terminating a seasonal employee

Stop payroll from processing an employee and add a history record to track the seasonal employee's start date, end date (which is usually the same date as the termination date), ending wage, and reason for termination. 

First, enter a termination date 

1. Open Connect Payroll > Employees > Modify Existing Employees. 

2. Click to select Job tab > Job tab. 

3. Use the Termination Date box to enter the last date worked. 

Job tab, Termination Date box

Do not close Modify Existing Employees. Entering a termination date will stop payroll from processing the employee. The "Terminated' message displays under the record control bar.   

Second, create a position history entry

1. In Modify Existing Employees, click to select the Positions tab. 

2. Click to select the History tab. 

3. Click Add a New History Record . 

Positions tab, Add a New History Record button

4. Use the Add Employee History window to add the seasonal employment information.

Add Employee History

5. Click OK. 

The position wage history shows the seasonal employment start date, end date, ending hourly wage, and reason for termination. 

Rehiring a seasonal employee

Start processing payroll when a seasonal employee returns. 

First, update the seasonal employee dates 

1. Open Connect Payroll > Employees > Modify Existing Employees. 

2. Click to select the Job tab. 

3. In the Start Date box, enter the new start date. 

Job tab, Start Date box

4. In the Termination Date box, click to select the date and delete it. 

Job tab, Termination Date box

Do not close the Modify Existing Employees view. 

Second, update the position history

1. In Modify Existing Employees, click to select the Positions tab > General tab. 

2. In the Start Date box, enter the new start date (use the same date that you entered on the Job tab). 

Position tab > General tab, Start Date box

3. If the seasonal employee wage is different from the prior year, click to select the Positions > Wage tab. 

4. Click Save (CTRL+S). 

You've updated the seasonal employee information and Connect will process payroll for the seasonal employee.  

Viewing position history tracking

Connect Human Resources users. You can also view the position history tracking in the Human Resources application. It's located in Connect Human Resources > Employees > Modify Existing Employees.

Do this... 

1. Open Connect Payroll > Employees > Modify Existing Employees.

2. Click to select the Positions tab.

Positions tab

3. If the employee has more than one position, use the list to select a position.

Employee position list

4. Click to select the History tab.

History tab

Changing a position start/end date

Click and select Edit This History Record.

Removing a position start/end date

Click and select Delete This History Record.

Copyright © 2025 Caselle, Incorporated. All rights reserved.