Instructions for setting up:

• Payroll Adjustments File

The Payroll Adjustment file should be set up the exact same as the Payroll Transmittal File, just with the adjustment file transmission selected (instead of the transmittal file).

Do this...

1. Open Connect Payroll > State Reports > State Retirement Report

2. Select Idaho if you have more than one state set up. 

3. Select New

4. Select the Definition – State Retirement Report (ID) – PERSI Payroll Adjustment File [Caselle Master]. 

5. Verify the File transmission drop-down is Adjustment (Transmittal)

6. Go to State Reporting > Options tab. 

7. Populate the following fields to generate the correct information in the file.

1. Employer code – Enter the Employer code for the Idaho retirement system. This is the same as the old system.

2. Pay cycle schedule name – Enter the pay frequency being reported in the file.

8. Go to State Reporting > Fields tab

1. The Setup tab feeds the Fields tab and already has the needed information based on the master file selected.

9. Select the Retirement pay code(s) that are tied to the employees that need to be included in the file. This is done by clicking the left button above the grid.

1. Select the pay code(s) that makes up the Compensation amount.

   1. All regular compensation for this employee except for the following:

      1. Any compensation associated with sick leave only (or non-pensionable earnings).

      2. Income not from a conventional source (e.g., uniform allowances).

2. Examples: Normal wages, bonuses, etc.

3. Select the pay code(s) that makes up the Other pay amount.

4. Select the pay code(s) that makes up the Non-pensionable compensation amount.

5. Select the pay code(s) that makes up the Contributions amount.

6. Select the pay code(s) that makes up the Hours.

7. Select the pay code(s) that makes up the Unused sick leave balance.

8. Select the pay code(s) that makes up the Remittance amount.

10. Go to State Reporting > Review tab

1. This will show the employees that will be included in the file. Review and make any modifications as needed.

11. Go to State Reporting > State File > Export Settings tab

1. Enter the File name and location for where the file should be saved.

12, If you would like the report to prompt for conversion when the report is open, click the options button in the toolbar, check the box, and click Okay.

13. Save the Report Definition at this point- set up is complete.

14. Click Print Preview in the toolbar to generate the file and report.

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