How do I calculate billings?
Use Calculate Billings to calculate billings for property districts.
Calculate billings to generate assessment charges that are due for a district or account during a billing period. Billing calculations determine the amount each property owner owes based on the assessment schedule, payment terms, and any applicable interest or fees. This process creates the charges that can be billed, paid, and tracked within the system.
What Happens When You Calculate Billings?
When billings are calculated:
Scheduled assessment installments are generated.
Amounts due are calculated according to the district's billing schedule.
Interest and applicable fees are included, when appropriate.
Account balances are updated with new charges.
Billing records are prepared for statement generation and payment processing.
When Should You Calculate Billings?
Calculate billings when:
A new billing cycle is due.
Scheduled assessment installments need to be generated.
Charges must be created before billing statements can be produced.
Account balances need to reflect current amounts due.
Before You Calculate Billings
Review the following information before proceeding:
Billing dates and periods
Assessment schedules
Interest and fee settings
Account and district status
Verifying this information helps ensure that billing amounts are accurate and that charges are applied to the correct accounts.
Note: Calculating billings creates new charges on assessment accounts. Review billing parameters carefully before completing the process.
Calculate billings
Run this routine to bill property districts.
Do this...
1. Open Connect Property Improvements > Accounts > Calculate Billings.
2. Fill in the options on the form.
3. Click GO (CTRL+G).
The billings are calculated.
Options
Categories
A category is a distinct class for assessments, such as, principal, interest, and other fees.
What do you want to do?
I want to add assessments to the Categories list. Click Select. Move the category to add to the Selected Items list. Click OK.
I want to remove assessments from the Categories list. Click Select. Move the category to remove to the Available Items list. Click OK.
Current period
The current period is the period the system will use to record transactions.
Date
The Date is the date the system will use to record the transactions created by the Calculate Billings routine.
Description
A description is a word or phrase that describes the character or features of the record.
Do you want to use the default description?
Yes, I want to use the default description. Continue to the next field.
No, I want to use a different description. Click on the Description field, and then type in a new description (up to 40 characters).
Selection criteria
In Caselle, the Selection Criteria allows you to choose which information to include in routine. If you make changes to the Selection Criteria, you may need to click Refresh Settings to apply the new Selection Criteria. .
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