Enter Third Party Amounts to record amounts owed by or paid through a party other than the property owner. These amounts help track financial obligations, reimbursements, or collections that involve mortgage companies, escrow agents, government agencies, or other organizations. Recording third-party amounts ensures account balances are accurate and provides a clear audit trail of who is responsible for specific charges or payments.
Examples:
By entering third-party amounts, you help ensure payments and obligations are accurately tracked, account balances remain correct, and financial records clearly identify all parties involved in the transaction.
1. Open Connect Property Tax Collection > Personal Properties > Enter Third Party Amounts.
2. Select the Taxing District.
A taxing districts groups together the taxing entities that will apply a tax on the taxing district.
In which taxing district do the you want to record the third party amounts?
Use the Taxing District drop-down list to select the taxing district that will receive the third party amounts.
3. Enter the Check Number.
A check number is a unique number that is assigned to each check.
Is the payment type a check?
Yes, the payment type is a check. Enter the check number, printed at the top of the check, in the Check Number field.
No, the payment type is cash, credit card, or other. Leave blank the Check Number field.
4. Enter the Source ID.
The source ID is a user-defined field that allows you to save a last name, receipt number, or code with the transaction. This field is optional.
Do you want to record the source ID?
Yes, I want to record a source ID. Use the Source ID field to record the information.
No, I do not want to record a source ID. Continue to the next step.
5. Enter the Description.
A description is a word or phrase that describes the character or features of the record.
Do you want to use the default description?
Yes, I want to use the default description. Continue to the next field.
No, I want to use a different description. Click on the Description field, and then type in a new description (up to 40 characters).
6. Enter the Amount.
Use Amount to enter the payment amount.
What is the transaction amount?
I want to add an amount. Enter an amount, followed by the minus sign (-), and then click Save (CTRL+S) to complete the entry.
I want to subtract an amount. Enter an amount, then click Save (CTRL+S) to complete the entry.
7. Allocate the amount.
The grid on the left shows the existing motor vehicle amounts for the taxing entities that belong to the selected taxing district. The grid on the right displays the transactions that have been created during the current session.
Do you want to allocate the amount?
Yes, I want to allocate the amount. Click Manual Allocation Mode (Shft+F11). Now, click on the Amount column in the Taxing Entity grid to enter the amount to allocate to the selected Taxing Entity. The Amount total must equal the transaction amount.
No, I want the system to allocate the amount. Manual Allocation Mode should be off. Press Enter again to save the transaction.
8. Click Save (CTRL+S).
The payment is saved.
Edit the properties assigned to a third party amount. You cannot edit payments that have been updated to the General Ledger.
Do this...
1. Open Connect Property Tax Collection > Personal Properties > Enter Third Party Amounts.
2. Click Edit (CTRL+E).
3. Enter the Date.
Use the date when the transaction was created.
4. Press Enter.
The payment transaction appears.
5. Edit the payment properties.
6. Click Save (CTRL+S).
The payment is updated.
You cannot delete payments that have been updated to the General Ledger.
Do this...
1. Open Connect Property Tax Collection > Personal Properties > Enter Third Party Amounts.
2. Click Edit (CTRL+E).
3. Enter the Date.
Use the date when the transaction was created.
4. Click Delete (CTRL+D).
The Delete Third Party Amounts form appears.
5. Fill in the form.
6. Click OK.
The payment is deleted.
Use Manual Allocation Mode (Shift+F11) to distribute a billing adjustment to multiple tax entities. If the amount allocated to a single tax period is less than the total transaction amount, the system will prompt you to choose one of the follow options:
Apply the unapplied amount. You can use this option to distribute by hand the unallocated amount.
Save the applied amount. Use this option to leave the applied amount as is. You can allocate it later.
Redo the last applied tax period. Use this option to use the same percentages as the previous year to allocate the unapplied amount.
Use Amount to enter the payment amount.
What is the transaction amount?
I want to add an amount. Enter an amount, followed by the minus sign (-), and then click Save (CTRL+S) to complete the entry.
I want to subtract an amount. Enter an amount, then click Save (CTRL+S) to complete the entry.
The billing type refers to the category assigned to the amount that was billed.
A check number is a unique number that is assigned to each check.
Is the payment type a check?
Yes, the payment type is a check. Enter the check number, printed at the top of the check, in the Check Number field.
No, the payment type is cash, credit card, or other. Leave blank the Check Number field.
The Tax Payment Date is the date when the amount was paid.
Do you want to use the current date as the tax payment date?
Yes, I want to use the current date. Continue to the next step.
No, I want to use a different date. Click on the Date field to enter a MM/DD/YYYY.
A description is a word or phrase that describes the character or features of the record.
Do you want to use the default description?
Yes, I want to use the default description. Continue to the next field.
No, I want to use a different description. Click on the Description field, and then type in a new description (up to 40 characters).
In New mode, the Reference Number is a read only number. In Edit mode, you can type in reference number to look up a transaction.
The source ID is a user-defined field that allows you to save a last name, receipt number, or code with the transaction. This field is optional.
Do you want to record the source ID?
Yes, I want to record a source ID. Use the Source ID field to record the information.
No, I do not want to record a source ID. Continue to the next step.
A taxing districts groups together the taxing entities that will apply a tax on the taxing district.
In which taxing district do the you want to record the third party amounts?
Use the Taxing District drop-down list to select the taxing district that will receive the third party amounts.