How_do_I_transfer_tax_amounts_to_the_county_

How do I transfer tax amounts to the county?

You can create a year-end tax file to report outstanding balances on property tax. The county can use the year-end tax file to collect the outstanding balance from property owners. The export file will include the owner's address.

Transfer tax amounts to the county to distribute collected tax revenues to the appropriate county accounts or taxing authorities responsible for those funds. This process ensures that taxes collected from property owners are accurately allocated, accounted for, and reported according to statutory and organizational requirements. Transferring tax amounts also helps maintain accurate financial records and supports reconciliation between tax collection and accounting systems.

Examples:

  • Transfer collected property taxes to the county's revenue accounts.
  • Distribute tax revenues to county departments, funds, or taxing entities.
  • Move collected taxes from a clearing account to the appropriate county account.
  • Reconcile tax collections before updating financial records or the General Ledger.
  • Ensure tax revenues are properly allocated and available for county operations and services.

 

By transferring tax amounts to the county, you help ensure collected funds are distributed correctly, financial records remain accurate, and tax revenues are properly accounted for.

 

Creating a transfer file

1. Open Connect Property Tax Collection > Real Properties > Transfer Tax Amounts.

2. Set up the Selection Criteria.

You can change the filtering options to filter accounts by parcel ID, property address, or district number.

Important! If you use the taxing entity to filter accounts, you'll need to load the taxing entity for the county in the first slot, followed by the city or borough in the second slot, and the school district in the third and final slot. The routine will identify the taxing entity for the county, city or borough, or school district based on the position the taxing entity occupies in the list.

3. Set the period range.

The routine will transfer tax amounts that occur during the selected period date range.

What is the period date range?

  • Use the Beginning Period menu to select the first period in the date range.

  • Use the Ending Period menu to select the last period in the date range.

4. Enter the transaction description.

The routine will assign the transaction description to each transaction that transfers a tax amount.

What is the transaction description?

  • Click to select the field titled Description to enter the default description for transfer tax amount transactions.

5. Select the option for adjusting property balances.

You can adjust the account balance to zero on the accounts that have tax amounts to transfer. A zero account balance will prevent the account from being included when you transfer tax amounts.

Do you want to adjust property balances?

  • Yes, adjust the account balance to zero. Click to select the checkbox titled Adjust Property Balances. The routine will create transactions to transfer amounts.

  • No, do not adjust the account balance. Do not select the checkbox titled Adjust Property Balances. The routine will not create transactions to transfer amounts.

6. Select the option for printing the Year-end Transfer Report.

You can print a report of the accounts with amounts that will be included in the transfer file. Printing the report will not create transactions to transfer amounts.

Do you want to print the Year-end Transfer report?

  • Yes, print a report of the transactions that will be created when you run this routine. Click to select the checkbox titled Print Year-end Transfer Report and then use the Report Order menu to select the printing order.

  • No, do not print the Year-end Transfer Report. The routine will create transactions without printing a report. Do not select the checkbox titled Print Year-end Transfer Report.

7. Select the option for printing the export file.

You can create an export file that contains the accounts with transfer amounts. Creating the export file will not create transactions to transfer amounts.

Do you want to create an export file?

  • Yes, create transactions and save the transactions in an export file. Click to select the checkbox titled Create Export File. Next, enter the name of the export file in the field titled File Name. Last, use the Format menu to select comma separated or fixed width as the export file type.

  • No, do not create an export file. Do not select the checkbox titled Create Export File.

8. Click GO (CTRL+G).

The routine creates the selected files.

 

 

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