How_do_I_update_General_Ledger_

How do I update General Ledger?

Run the Update General Ledger routine to post transactions that are created in the Property Tax Collection application to an interfaced General Ledger application.

Update transactions to the Caselle General Ledger to transfer tax-related financial activity from the Property Tax Collection system into the General Ledger. This process ensures revenues, receivables, penalties, interest, abatements, and other financial transactions are accurately reflected in your organization's accounting records. Updating transactions helps maintain financial accuracy, supports reconciliation, and ensures financial reports are based on current information.

Examples:

  • Post property tax collections to the appropriate revenue accounts.
  • Transfer penalty and interest transactions to the General Ledger.
  • Record abatements, adjustments, and refunds in the organization's financial records.
  • Reconcile tax system balances with General Ledger account balances.
  • Ensure financial statements and reports include the most current tax activity.

 

 

Update General Ledger

Set up the routine to post transactions to the General Ledger application.

Do this...

1. Open Connect Property Tax Collection > Organization > Update General Ledger.

2. Set up the options.

The following sections in this help topic have detailed instructions for completing each field.

3. Click GO (CTRL+G).

The transactions are posted.

 

Options

Beginning and ending date

Select the transactions to update by choosing a date range.

Do you want to use the current month as the date range for updating transactions?

  • Yes, I want to use the current month. Continue to the next step.

  • No, I want to change the date range. Enter the first MM/DD/YYYY in the Beginning Date field, then enter the last MM/DD/YYYY in the Ending Date field. You can click on the Calendar button to show a calendar month at a time.

Create GL update export file

If the interface is not turned on, use the option to create an export file to post transactions to a non-Caselle General Ledger.

Do you want to export transactions to a non-Caselle General Ledger?

  • Yes, I want to export transactions. If you aren't using the Caselle General Ledger yet, select the Create GL Update Export File checkbox. The system will create an export file that can then be used to post transactions in the non-Caselle General Ledger, and the system will change the status on the exported transactions to updated.

  • No, I do not want to export transactions. Clear the Create GL Update Export File checkbox.

GL posting journal

The GL posting journal is the name of the journal in the General Ledger.

Do you want to post transactions to the default journal?

  • Yes, I want to post transactions to the default journal. This option is recommended.

  • No, I want to post transactions to a different journal. Use the GL Posting Journal drop-down list to select a journal name.

GL posting period

The GL posting period is the period in the General Ledger that the system will transfer amounts from the selected journal.

Do you want to use the current period as the GL posting period?

  • Yes, I want to use the current period as the GL posting period. Continue to the next step.

  • No, I want to post amounts to a different GL posting period. Use the GL Posting Period drop-down list to select a different posting period. Only open periods are allowed.

Print GL update report

The GL update report prints all of the transactions that will be updated to the General Ledger based on the current date range. None of the transactions will be updated to the General Ledger by printing the GL update report.

Do you want to print a GL update report?

  • Yes, I want to print a GL update report. Select the Print GL Update Report checkbox. The system will print the update report. None of the transactions will be updated to the General Ledger by printing the GL update report.

  • No, I do not print a GL update report. Deselect the Print GL Update Report checkbox.

Update Caselle General Ledger

If the interface to the Caselle General Ledger is turned on, you can use Update Caselle General Ledger to post transactions directly to a posting period in the General Ledger.

Do you want to post transactions to the Caselle General Ledger?

  • Yes, I want to post transactions to the Caselle General Ledger. Select the Update Caselle General Ledger checkbox. The system will post transactions to the Caselle General Ledger, and the system will change the status on the exported transactions to updated.

  • No, I do not want to post transactions the Caselle General Ledger. Clear the Update Caselle General Ledger checkbox.

Update transactions that have already been updated

First, remove the transactions that have already been updated to the General Ledger application. Then, run the Update General Ledger routine with the option to Update Transactions That Have Already Been Updated checkbox selected.

Usually, this option is not selected.

Do you want to update transactions that have already been updated?

  • Yes, I want to update transactions that have already been updated. If you are updating transactions that have already been updated, you will need to remove the transactions that were previously posted to the General Ledger. Then, select the Update Transactions That Have Already Been Updated checkbox.  

  • No, I only want to update transactions that have NOT been updated. Do not select the Update Transactions That Have Already Been Updated checkbox.

    • Related Articles

    • Update General Ledger Checklist Basics

      Use this Checklist to update transactions created in Asset Management to a Caselle General Ledger. Perform this task once a year Task General Ledger procedures Update General Ledger. Run the General Ledger Update to update transactions that have been ...

    • Update General Ledger Checklist Basics

      You need to update transactions created in Asset Management to Caselle General Ledger so the financial activity recorded for assets is reflected in the organization’s accounting records. This ensures acquisitions, depreciation, disposals, transfers, ...

    • How do I update the general ledger?

      Run the Update General Ledger routine to post transactions that are created in the Payroll application to a Caselle General Ledger. Payroll distributions will post to the PC journal. Payroll transmittal checks will post to the CDPT journal. Payroll ...

    • How do I update general ledger?

      Run the Update General Ledger routine to post transactions that are created in the Project Accounting application to an interfaced General Ledger application. You would update transactions created in Project Management to the Caselle General Ledger ...

    • How do I update the General Ledger?

      Run the Update General Ledger routine to post transactions that are created in the Check on Demand application to a Caselle General Ledger. Webinar: Check on Demand Refresher Training Watch a video Topic Time Marker Update General Ledger 44m04s Check ...