How do I calculate payroll checks? (2025.02)
A payroll check is a physical or electronic payment issued by an employer to an employee to compensate them for their work during a specific pay period. It represents the employee's net pay, the amount the employee takes home after all taxes and deductions have been subtracted from their gross pay.
You can
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calculate payroll checks,
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calculate benefit amounts, and
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calculate leave time.
The calculations for payroll checks, benefit amounts, and leave time can be calculated, or recalculated, for the batch or as separate transactions. For example, you can recalculate leave on checks that have already been calculated instead of recalculating every check to recalculate leave.
The routine to calculate payroll checks was replaced with the Calculate Payroll view in the 2025.02 release.
Webinar: Calculate payroll checks
Calculating payroll checks
1. Open Connect Payroll > Employees > Calculate Payroll.
The section at the top of the view will show the period and pay period number the routine will use to create check, benefit, and leave transactions.
2. Verify the check issue date and journal.
Check issue date
The check issue date is also the transaction date. The date must fall within an open GL period.
Journal
Select an active PC/PB journal. [More]
3. Select the transactions to calculate.
These options allow to calculate payroll checks, benefit amounts, and leave time at the same time or separately. You can also recalculate and replace existing transactions for one item at a time.
Note: If you select more than one option, the routine will calculate items in the following order: checks, benefits, and then leave time.
Calculate payroll checks
Calculate the employee's net pay, taxes, and deductions. If this option is selected, complete the options on the Checks tab.
Calculate checks for payroll exception entries
Calculate checks for supplemental exception entries
Recalculate single check entries
Calculate benefit amounts
Calculate employee benefits, such as health insurance (Health, dental, vision insurance), retirement contributions (401(k) and pension plans), and FSA (Flexible Spending Account). If this option is selected, complete the options on the Benefits tab.
Calculate leave time
Calculate the employee's paid or unpaid time off, such as vacation, sick leave, or personal days. If this option is selected, complete the options on the Leave tab.
4. Click GO (CTRL+G).
Checks
Set up the options for calculating checks.
Calculate checks for payroll exception entries
This option is usually selected.
A payroll exception entry is a manual adjustment or special entry that's made in the payroll system to account for situations that deviate from the normal payroll process. For example, corrections for individual employees during a pay period such as adjustments to correct errors, special payments, unusual deductions, leave adjustments, retroactive adjustments, or off-cycle payments. [More]
Calculate checks for supplemental exception entries
Select this option to enter an additional payment made to an employee outside their regular paycheck.
These payments are typically one-time or irregular in nature and are often used to compensate employees for things like bonuses, commissions, overtime, or corrections to previous payroll errors. [More]
Recalculate single check entries
Select this option to recalculate single entry type payroll checks saved in the current pay period.
Recalculating a single check entry to correct errors or enter an adjustment. [More]
Display payroll detail grid
Show the payroll detail grid in a separate window.
The payroll detail grid includes the calculated amount for each pay code on the check.
Benefits
Set up the options for calculating benefits.
Display benefit detail grid
Show the benefit detail grid in a separate window.
When the checks process, the benefit detail grid will show the calculated amount for each benefit pay code.
Benefit pay codes
Select the benefit pay codes to calculate. The list shows every pay code that is set up as a deduction-type pay code.
Leave
Set up the leave options.
Leave pay codes
Select the leave pay codes to calculate.
Leave rates
Select the leave rates to calculate.
Copyright © 2025 Caselle, Incorporated. All rights reserved.
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