Update utility transactions to a GL posting period and GL posting journal in the Connect General Ledger.
Depending on your organization's policies and job assignments, you may or may not be responsible for updating utility transactions to General Ledger. It's important that you understand how transactions are updated from Utility Management to General Ledger.
How does routine choose the period/cycle?
When you run this routine, the system will use the period/cycle that was just closed as the default setting. If a period/cycle other than the last closed period/cycle shows up as the default setting, it may indicate that the previous period/cycle was not closed correctly.
What is the purpose of the UM journal?
Updating Utility Management to the General Ledger creates a journal called UM. This journal contains the totals for billings, payments, and adjustments. In addition, a journal entry will be made in the Cash Clearing account for the amount of payments.
How does the routine store the GL credit and GL debit fields?
The routine stores the GL credit and GL debit fields for each transaction that is updated to General Ledger. The GL accounts are stored as a non-formatted number. To review the transaction details included on the GL Update report, print the Transaction Register (Reports > Transaction Register).
If you're updating utility transactions to Connect General Ledger, set up the General Ledger Interface. See Setting Up General Ledger Interface.
If you're updating NSF check transactions to Connect General Ledger, set up the NSF check interface. See How do I set up the NSF check interface?
1. Open Connect Utility Management > Organization > Update General Ledger.
2. Use the Beginning Date and Ending Date boxes to enter the date range.
3. Do not select the Update Transactions That Have Already Been Updated checkbox.
4. Set up the update options.
Update tax certification transactions
5. Click to select the Update Caselle General Ledger checkbox.
6. Verify the GL Posting Period and GL Posting Journal box display the correct posting period and journal.
7. Click GO (CTRL+G).
The selected transactions are updated to Connect General Ledger.
Complete this section to update transactions for tax certification that have been created in the Utility Management application to the Tax Certification application.
Do you want to update tax certification transactions to the Tax Certification application?
Yes, update tax certification transactions. Click to select Update Tax Certification Transactions.
No, do not update tax certification transactions. Click to deselect Update Tax Certification Transactions.
Post transactions created for NSF check transactions to Connect General Ledger. Connect will use the journal and GL account from the NSF Check Interface setting as the posting journal and GL account.
Why can't I click on the Update NSF Check Transactions checkbox? The NSF Check Transactions checkbox is only available when the NSF interface in Organization is set up. To learn more, see How do I set up the NSF check interface?
Do you want to update NSF check transactions?
Yes, I want to update NSF check transactions. Click to select the Update NSF Check Transactions checkbox.
No, I do not want to update NSF check transactions. Do not select the Update NSF Check Transactions checkbox.
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