Run the Update General Ledger routine to post transactions that are created in the Timekeeping application to an interfaced General Ledger application.
1. Open Connect Timekeeping > Organization > Update General Ledger.
2. Select the report options.
3. Click GO (CTRL+G).
The transactions are posted.
The benefit loading factor is the percentage the system will use to adjust the accrued amounts for benefits and overheads.
What is the benefit loading factor?
Use the Benefit Loading Factor to enter a percentage.
If the interface is set to update transactions to a Caselle General Ledger, use the option to create an export file to post transactions to a non-Caselle General Ledger.
Do you want to export transactions to a non-Caselle General Ledger?
Yes, I want to export transactions. If you aren't using the Caselle General Ledger yet, select the Create GL Update Export File checkbox. The system will create an export file that can then be used to post transactions in the non-Caselle General Ledger, and the system will change the status on the exported transactions to updated.
No, I do not want to export transactions. Clear the Create GL Update Export File checkbox.
The GL posting period is the period in the General Ledger that the system will create amounts in the selected journal.
Do you want to post transactions to the default posting period?
Yes, I want to post transactions to the default period. This option is recommended.
No, I want to post transactions to a different period. Use the GL Posting Period drop-down list to select a posting period.
The GL reversal posting period is the period in the General Ledger that the system will use to create reversing entries in the selected journal.
Do you want to post reversing transactions to the default posting period?
Yes, I want to post transactions to the default period. This option is recommended.
No, I want to post transactions to a different period. Use the GL Posting Period drop-down list to select a posting period.
An equipment is any vehicle or tools that performs work for an employer. Use Include Equipment to post equipment transactions to the General Ledger.
Do you want to post transactions for equipment?
Yes, I want to post transactions for equipment. Click to select Include Equipment checkbox, then select the journal code for posting equipment transactions.
No, I do not want to post transactions for equipment. Click to deselect Include Equipment.
A labor overhead calculates an amount on labor hours.
Do you want to post transactions for labor?
Yes, I want to post transactions for labor. Click to select Include Labor checkbox, then select the journal code for posting labor transactions.
No, I do not want to post transactions for labor. Click to deselect Include Labor.
A wage accrual entry is entered when an employee has worked some hours at the end of the reporting period for which they have not yet been paid. The wage accrual entry is reversed in the following accounting period when the unpaid time is included in the next payroll.
Do you want to post a wage accrual entry?
Yes, post a wage accrual entry. Click to select Include Wage Accrual. Then, enter the Benefit Loading Factor, Journal Code, and GL Reversal Posting Period.
No, do not post a wage accrual entry. Click to deselect Include Wage Accrual.
A journal code is a series of letters, similar to an acronym, that constitutes the distinctive designation of a journal. AM (Asset Management), AP (Accounts Payable), AR (Accounts Receivable), CDPT (Cash Disbursements - Payroll Transmittals), CR (Cash Receipts), and UM (Utility Management) are examples of commonly used journal codes.
What is the journal code?
Use the Journal Code field to enter a letter, phrase, or acronym for the journal. The journal code must be six characters or less.
The GL update report prints all of the transactions that will be updated to the General Ledger based on the current date range. None of the transactions will be updated to the General Ledger by printing the GL update report.
Do you want to print a GL update report?
Yes, I want to print a GL update report. Select the Print GL Update Report checkbox. The system will print the update report. None of the transactions will be updated to the General Ledger by printing the GL update report.
No, I do not print a GL update report. Deselect the Print GL Update Report checkbox.
If the interface to the Caselle General Ledger is turned on, you can use Update Caselle General Ledger to post transactions directly to a posting period in the General Ledger.
Do you want to post transactions to the Caselle General Ledger?
Yes, I want to post transactions to the Caselle General Ledger. Select the Update Caselle General Ledger checkbox. The system will post transactions to the Caselle General Ledger, and the system will change the status on the exported transactions to updated.
No, I do not want to post transactions the Caselle General Ledger. Clear the Update Caselle General Ledger checkbox.
Update pay periods lists the pay periods in the Timekeeping application that need to be updated to the General Ledger.
Which pay period do you want to update?
Use the Update Pay Periods field to select a pay period. Press and hold down the CTRL key to select more than one pay period.
When you use this routine to post transactions to the General Ledger application, the system flags the transactions as updated, which prevents the transactions from being posted more than once. In the event that the transactions were posted incorrectly, you can use Update Transactions that have already been Updated to reset the updated flag so you can post the transactions again.
Note: Usually, this option is not selected.
Do you want to update transactions that have already been updated?
Yes, I want to update transactions that have already been updated. If you are updating transactions that have already been updated, you will need to remove the transactions that were previously posted to the General Ledger. Then, select the Update Transactions That Have Already Been Updated checkbox.
No, I only want to update transactions that have NOT been updated. Do not select the Update Transactions That Have Already Been Updated checkbox.
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