How do I print an invoice approval status report by vendor? (2025.11)
Viewing approval status by vendor helps AP teams quickly identify if there are delays or problems with invoices from a specific supplier. If multiple invoices from one vendor are stuck in approval, it may signal a contract dispute, pricing discrepancies, or missing documentation.
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Timely payments and discount opportunities. Vendors often offer early payment discounts or enforce late payment penalties. Monitoring approval status by vendor ensures invoices are approved in time to take advantage of discounts, avoid late fees, and avoid strained vendor relationships.
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Support for payment planning. AP departments often group payments by vendor (for example, weekly or monthly pay runs). Knowing which invoices are approved allows AP to accurately schedule payments and forecast cash requirements.
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Vendor relationship management. Vendors expect transparency and consistent communication. Being able to tell a vendor the status of all their invoices improves trust and professionalism. And it helps resolve disputes faster by showing whether an invoice is pending approval, rejected, or approved.
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Prevents duplicate or unapproved payments. Sorting by vendors helps identify duplicate invoices or unapproved ones that may have slipped through. It helps ensure that AP only pays invoices that are formally authorized, preventing fraud and errors.
Sample report
Do this...
1. Open Connect Accounts Payable > Reports > Invoice Approval Status Report.
2. Select Invoice Approval Status Report by Vendor [Caselle Master] as the report definition.
3. Select the report date range.
4. Use the default selection or set up the following options.
Include pending approval steps
Include invoices with no approval process
5. Click Print (CTRL+P).
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