How do I reprint a purchase order? (2025.02)
Reprinting a purchase order (PO) may be necessary when a purchase order was
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lost or misplaced. If the original purchase order has been lost or misplaced, reprinting allows you to provide a physical or digital copy for reference or filing.
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vendor requests a copy. A vendor may request a copy of the purchase order if they did not receive the original or if they need it to fulfill the order, validate details, or process the transaction.
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audit or recordkeeping requirements. During an audit, you may need to reprint POs to verify procurement activities or provide supporting documentation for the financial transactions.
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error correction. If there were errors or discrepancies in the original order and it was subsequently revised, reprinting ensures the latest, accurate version is available for reference.
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shipment or delivery issues. If there are any issues with delivery, such as an incomplete shipments or missing items, reprinting the PO can help resolve disputes by verifying what was ordered.
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internal approvals or references. Reprinting a PO can be useful for internal purposes, such as reviewing order details during approval processes, reconciling with invoices, or clarifying procurement decisions.
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backup for digital systems. In cases where digital systems fail or access to the electronic record is unavailable, having a reprinted copy ensures continuity in operations.
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vendor disputes. A reprinted PO can serve as evidence in resolving disputes with vendors about terms, quantities, or pricing.
When you reprint a PO,
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Mark a as a copy (if needed). To avoid confusion, especially if the PO has already been processed or fulfilled, clearly mark the reprinted document as a copy.
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Ensure accuracy. Verify that the reprinted PO reflects the most updated and approved version of the order.
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Keep records. Maintain logs of reprinted documents for transparency and accountability.
The option to reprint a purchase order is included in the 2025.02 release.
Reprinting a purchase order
1. Open Connect Accounts Payable > Reports > Purchase Orders.
2. Enter the date range that includes the PO.
3. Use the selection criteria to enter the PO number.
4. Click to select the Include previously printed purchase orders checkbox.
5. Click Print (CTRL+P).
Copyright © 2025 Caselle, Incorporated. All rights reserved.
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