I_want_to_see_which_invoices_are_at_each_step_in_an_approval_process._How_do_I_do_that_

I want to see which invoices are at each step in an approval process. How do I do that?

Issue

I need to see which invoices are waiting for approval and which invoices have been approved. I also need to see where each invoice is in the approval process. Is there a way to do that?


Explanation

In accounts payable, an invoice approval process is essential for maintaining financial control, accuracy, and accountability. You can print the invoice approval status report to review 

  • Approved invoices

  • Canceled invoices

  • Invoices on hold, and

  • Invoices in review

 

The report can also show

  • Invoices with pending approval steps (approval steps that are needed before the approval process is finished)

  • Invoices not assigned to an approval process

 

Solution

To fix this issue, 

  • download and install version 2025.08 or later. 

  • print the Invoice Approval Status Report (Accounts Payable > Reports). [More]

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • Invoice Approval Status Report - Include invoices with no approval process

      Sort and filter invoices (with invoice detail) to find invoices that have not been assigned to an approval process. Include invoices with no approval process Why it's important Prevent unauthorized payments. If an invoice bypasses the approval ...

    • How do I print an invoice approval status report for unapproved invoices? (2025.11)

      Why it's important Improves visibility into pending liabilities. Unapproved invoices represent potential financial obligations that aren't yet recognized in the system. A printed list helps AP and management track what's still pending, so nothing ...

    • How do I print an invoice approval status report by vendor? (2025.11)

      Viewing approval status by vendor helps AP teams quickly identify if there are delays or problems with invoices from a specific supplier. If multiple invoices from one vendor are stuck in approval, it may signal a contract dispute, pricing ...

    • How do I view approval history for invoices?

      Watch a video Learn how to use Vendor Inquiry to view the invoice approval history (1m8s). Viewing invoice approval history for a vendor 1. Open Connect Accounts Payable > Vendor Inquiry. 2. Look up a vendor. 3. Click the Invoices tab. 4. Click the ...

    • How do I view the invoice approval history?

      If you're using an approval process for invoices, you can use Vendor Inquiry to monitor the approval status on a specific invoice. The approval history will show you the step in the approval process that is currently assigned to the invoice and the ...