Invoice Approval Status Report - Include invoices with no approval process

Sort and filter invoices (with invoice detail) to find invoices that have not been assigned to an approval process. 

 

Why it's important

• Prevent unauthorized payments. If an invoice bypasses the approval process it may be paid without validation that the goods/services were received or even ordered. This increases the risk of fraud, duplicate payments, or errors. 

• Maintain internal controls and compliance. Auditors and internal policies typically require that all non-recurring or large-dollar invoices be approved. Unapproved invoices may violate company policy. 

• identify system or process gaps. A missing approval process may indicate a technical configuration issue in the Accounts Payable system; a human error (for example, the invoice was entered manually but not routed); or a policy exemption that needs to be reviewed or documented. 

 

Example

You find that ten invoices over $5,000 were processed and paid without any approval. If your company policy requires approvals above $1,000, this indicates a serious internal control failure that needs immediate correction. 

 

 

 

 

 

 

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