Invoice Approval Status Report - Include invoices with no approval process
Sort and filter invoices (with invoice detail) to find invoices that have not been assigned to an approval process.
Why it's important
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Prevent unauthorized payments. If an invoice bypasses the approval process it may be paid without validation that the goods/services were received or even ordered. This increases the risk of fraud, duplicate payments, or errors.
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Maintain internal controls and compliance. Auditors and internal policies typically require that all non-recurring or large-dollar invoices be approved. Unapproved invoices may violate company policy.
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identify system or process gaps. A missing approval process may indicate a technical configuration issue in the Accounts Payable system; a human error (for example, the invoice was entered manually but not routed); or a policy exemption that needs to be reviewed or documented.
Example
You find that ten invoices over $5,000 were processed and paid without any approval. If your company policy requires approvals above $1,000, this indicates a serious internal control failure that needs immediate correction.
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