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How do I delete expired licenses?

Deleting expired licenses helps keep the system clean, accurate, and easier to manage—especially when those records are no longer needed for active use.

 

What it does

It removes licenses that are no longer valid and have passed their effective period.

 

Why you would do it

You’d typically delete expired licenses as part of data maintenance:

  • Reduce clutter
    Keep searches and inquiries focused on active, relevant records.

  • Improve system performance
    Fewer unnecessary records can make processing and reporting more efficient.

  • Eliminate unused or test data
    Clean up licenses that were never renewed or were created in error.

  • Simplify workflows
    Help users avoid confusion by removing outdated records from day-to-day operations.

  

In practice

Deletion is best used for expired licenses that no longer need to be referenced. If historical tracking or reporting is important, retaining expired licenses (rather than deleting them) is usually the better approach—so you preserve a complete record over time.

 

Before you get started

  • Back up the database. This routine modifies or deletes transactions. Modified or deleted transactions can only be restored from a backup. (Send Databases)


Step 1: Printing a list of expired licenses that will be deleted

1. Open Connect Animal License > Licenses > Delete Expired Licenses.

2. Select the checkbox titled Print Report.

3. Do not select the checkbox titled Delete Licenses With an Expiration Date Prior to MM/DD/YYYY.

4. Click GO (CTRL+G).

The report prints a list of expired licenses; none of the expired licenses are deleted.  


Step 2: Deleting expired licenses

1. Open Connect Animal License > Licenses > Delete Expired Licenses.

2. Do not select the checkbox titled Print Report.

3. Select the checkbox titled Delete Licenses With an Expiration Date Prior to MM/DD/YYYY.

You can enter a new date. If you enter a new date, the new date must not occur before the settings for keeping license history (see the Organization table).

4. Click GO (CTRL+G).

The routine deletes licenses with an expiration that occurs before the specified MM/DD/YYYY.   

 


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