Asset_History

Asset History

The Asset History Report provides a chronological record of all activity and changes associated with a specific asset over its lifetime. It serves as a detailed audit trail, showing how an asset has changed from acquisition through disposal.

The report typically includes:

  • Asset creation or acquisition
  • Depreciation activity
  • Transfers between departments or funds
  • Adjustments or corrections
  • Improvements or additions
  • Reclassifications
  • Disposal or retirement activity


An Asset History Report often shows:
DateTransaction TypeDescriptionAmountUser/Batch
07/15/2022AdditionPurchased police radios$12,500AP Batch 220715
07/31/2022Depreciation    Monthly depreciation    ($208)DEP0722
03/10/2024TransferMoved to Emergency Mgmt$0TRF031024
08/01/2025AdjustmentCorrected asset value$500ADJ080125


Depending on configuration, the report may also include:
  • Asset ID and description
  • Serial numbers
  • Fund and department assignments
  • Location history
  • Useful life changes
  • Depreciation method changes
  • Net book value at various points in time


Organizations use the Asset History Report to:
  • Research asset activity
  • Support audits and compliance reviews
  • Trace corrections or adjustments
  • Verify ownership and custody changes
  • Review depreciation and accounting history
  • Investigate discrepancies


Compared to related reports:
  • Transaction Register: All transactions across many assets
  • Asset History Report: Full transaction history for one specific asset
  • Transfer Report: Only transfer-related activity
  • Related Assets Report: Relationships between connected assets


In simple terms:

The Asset History Report tells the complete story of an individual asset from beginning to end.


 

Printing an Asset History Report

1. Open Connect Asset Management > Reports > Asset History.

2. Select a report title.

3.  Do you want to use the fiscal year end as the report end date?

  • Yes, I want to use the fiscal year end. Continue to the next step.

  • No, I want to use a different date. Change the Report Date, or click Advanced Options.  


4. Do you want to include report-only transactions on the report?  

  • Yes, I want to include report-only transactions. Select the Include Report-only Transactions checkbox. The routine will print the transactions that will be updated as a report-only. It's a good option to use to make sure the transactions that will be posted are correct.

  • No, I do not want to include report-only transactions. Deselect the Include Report-only Transactions checkbox.  


5. Do you want to include allocations? An allocation is the way in which an asset is distributed between departments.

  • Yes, I want to include asset allocations. Select the Allocations checkbox.

  • No, I do not want to include asset allocations.  Deselect the Allocations checkbox.  


6. Do you want to include transactions?

  • Yes, I want to include asset transactions. Select the Transactions checkbox. Then, select the type of transactions to include on the report by selecting the checkbox next to it.

  • No, I do not want to include asset transactions. Deselect the Transactions checkbox.  


7. Click Print (CTRL+P).

The report prints.

 

 

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