How do I enter a partial GL account?
A partial GL account is GL account that replaces a series of numbers with a character that represents an account code. Each character represents a single digit, for example, AA is a two-digit code, AAA is a three-digit code, and so on.
Understanding how classifications and departments combine to form a partial GL account
Asset Management uses the asset classification and department (the asset owner) to determine where to update an asset transaction. For example, a building is assigned to the Admin department. Connect will merge the GL accounts from the asset classification and department to create a single GL account number. If the Admin department is 10-44-OOO and the asset classification is FF-DD-790, creating a transaction to depreciate the building will hit for depreciation expense: 10-44-790. This is called a partial GL account.
Warning! Call customer support at (800) 243-8275 for assistance if you're new to setting up partial GL accounts. The segment codes for partial GL accounts are specific to classifications and must be set up correctly. Setting up the segment codes the wrong way will create errors when it's time to update transactions to the General Ledger.
GL Accounts must be consistent across funds and departments.
Because a partial GL account pulls information from the department AND classification, you should use the same partial GL account for all of your classifications.
For example, if the Depreciation Expense Account is FF-DD-790 on the Building classification, the Depreciation Expense Account on the other classifications should also be FF-DD-790. Which means the OOO for all Depreciation Expense Accounts will be "790".
|
GL Account/ |
Buildings |
Collection Systems |
Equipment |
Furniture |
|
Acquisition Account |
FF-DD-720 |
FF-DD-715 |
FF-DD-741 |
FF-DD-745 |
|
Capitalization Account |
FF-16300 |
FF-16200 |
FF-16501 |
Ff-16503 |
|
Disposition Account |
|
|
|
|
|
Depreciation Expense Account |
FF-DD-790 |
FF-DD-790 |
FF-DD-790 |
FF-DD-790 |
|
Accumulated Depreciation Account |
FF-16510 |
FF-161210 |
FF-16510 |
FF-16510 |
|
Sale Credit Account |
|
|
|
|
|
Transfer Credit Account |
|
|
|
|
Entering a partial GL account
1. Click the menu button .
2. When the menu displays, select Partial Account.
The GL Account Partial Entry form displays.
3. Click to select the mask type.
The system will fill in the GL Account field with the partial GL account for the mask type that you selected.
4. Click OK.
The partial GL account is set up.
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