Import_Checks_GL_account

Import Checks - GL account

Enter a GL account to assign to imported checks that do not have a GL account included in the import file. 

The GL account tells the system where the expense or payment should be recorded in the general ledger. 

Why the GL account is important?

  • Accurate financial posting. Ensures the check is posted to the correct GL account. 

  • Financial reporting. Allows checks to be reflected in income statements, balance sheets, and so on. 

  • Audit trail. Documents what the payment was for and how it affected your books. 

  • Reconciliation. Helps match check payments to GL and bank activity. 

 

Example

You're importing a check to pay for office supplies.

Check Number

Payee

Amount

Check Date

GL Account

10123

Staples, Inc.

200.00

2025-05-28

6200-OfficeExp

 

In this example, 6200-OfficeExp is the GL account where the $200 payment will be recorded. 

What if the GL account is not included?

If the GL account is not part of the transaction in the import file, Connect will use the account number entered in the GL Account box (Import Checks view) as the account number for the transaction. 

Example

When you set up the Import Checks view, you enter 6200-OfficeExp in the GL Accounts box. 

Check Number

Payee

Amount

Check Date

GL Account

10124

Staples, Inc.

150.00

2025-05-28

 

 

In this example, the $150 payment is not tied to a GL account in the import file. Connect will use the GL account (6200-OfficeExp) that is entered in the Import Checks view to import the check. 

 

 

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

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