How_do_I_update_transactions_that_have_already_been_updated_

How do I update transactions that have already been updated?

You might update transactions that were already updated for several reasons — usually to correct, refresh, or synchronize accounting information.

Common reasons include:

Correcting Errors

A transaction may have been:

  • posted to the wrong GL account,
  • assigned to the wrong asset,
  • entered with the wrong amount,
  • or associated with the wrong fund or department.

Re-updating the transaction pushes the corrected information through the system.

Reposting to the General Ledger

If:

  • a GL export failed,
  • entries were deleted,
  • or the GL was restored from backup,

you may need to update transactions again so the accounting entries repost properly.

Configuration Changes

If settings changed after the original update, such as:

  • depreciation accounts,
  • asset classes,
  • fund mappings,
  • or posting rules,

the transactions may need to be reprocessed to apply the new configuration.

Recalculating Depreciation

If useful life, salvage value, acquisition date, or depreciation method changes, prior depreciation transactions may need to be recalculated and updated again.

Synchronizing Data

Sometimes transactions exist in Asset Management but:

  • were not fully posted,
  • became out of sync with the GL,
  • or were interrupted during processing.

Re-updating helps bring systems back into balance.

Audit or Reconciliation Cleanup

During:

  • month-end close,
  • year-end close,
  • or audit review,

staff may identify discrepancies requiring transactions to be regenerated or reposted.

Recovering From Interrupted Processing

If:

  • the system crashed,
  • processing was canceled,
  • or network/database issues occurred,

some transactions may appear updated but not have completed successfully.

In practical terms:

“Updating transactions again” usually means reprocessing accounting activity so the Asset Management records and General Ledger stay accurate and synchronized.

This is especially common in governmental accounting systems where:

  • depreciation is recalculated,
  • year-end entries are adjusted,
  • or auditors require corrections after initial posting.


Before you get started

  • Delete the transactions that will be re-updated from the General Ledger.


Updating transactions that have already been updated

1.  Open Connect Asset Management > Organization > Update General Ledger.

2. Set up the GL Period, Date Range, and options to select the transactions to include in the export file.

For help filling in the fields on the form, see the help topic titled How do I post transactions to the General Ledger?

3. Click too select the checkbox titled Create GL Update Export File.