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How do I enter batch checks?

Instead of entering a check and printing it immediately after the check is entered, using batch form allows you to enter multiple checks and then print all of the checks at once.

Here's why you would enter batch checks

  • Efficiency. Saves time by processing multiple checks in one session instead of individually. Useful for routine payments like weekly vendor invoices, monthly reimbursements, and bulk refunds. 

  • Consistent data entry. All checks in the batch can share common attributes (for example, check date, bank account, source application), reducing input errors. 

  • Better organization. Each batch is assigned a unique batch number or ID, making it easy to: track and locate the group of checks; reprint the entire batch if needed; and reference during audits. 

  • GL posting and reconciliation. When you post the batch each check is automatically linked to the correct GL accounts and the batch is posted as a group, which simplifies bank reconciliation and financial reporting. 

  • Approval and control. Batches can be reviewed and approved before checks are printed or posted, reducing the risk of unauthorized or incorrect payments. 

  • Audit trail. Batch processing creates a clear audit trail, showing who created and approved the batch; what payments were included; and when the batch was processed. 

 

 

Webinar: Enter batch checks

Learn how to use Redisplay to review checks, edit a check entry, and print batch checks. 

 

Before you get started

  • Turn off the option to require a check number. (Organization) [More]

 

Entering batch checks

1. Open Connect Check on Demand > Checks > Enter Checks.

2. Enter the Check Date.

This is the date that prints on the check. If you're entering checks today but you plan on printing the checks tomorrow, you can enter the future date as the Check Date so the future date will print on the check.

3. Set up the Allow Checks to be Updated to the General Ledger checkbox.

When this checkbox is selected, the checks will update to the General Ledger to credit the bank account and debit the GL account that you use when you enter the check. Make sure you enter the journal code to post checks (CDC, etc.).

When this checkbox is not selected, you can enter checks but the checks will not be updated to the General Ledger. For example, when you enter checks that need to be printed immediately but you know that later you will need to enter the checks as a manual check in Accounts Payable.  

4. Do not select the Print Checks checkbox.

5. Click OK.

The Enter Checks screen displays.

Remember: When you're batch-printing checks, the check number is zero (0) because the check number will be assigned when the check prints.

 

6. Enter the check information as usual.

7. Click Save  (CTRL+S).

The check is saved. Repeat steps 6 and 7 until you've entered all of the checks in the batch.

 

Printing batch checks

To print batch checks: 

  • From Enter Checks, click Print  (CTRL+P).

  • Run the Print Checks report. (Reports > Print Checks)

 

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

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