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How do I print batch checks?

Set up Check on Demand to enter one or more checks and then print all of the checks later.

Why print batch checks?

  • Efficiency. Printing checks one at a time is time-consuming. Batch printing allows you to generate dozens or hundreds checks in a single step. (For example, for weekly vendor payments, payroll disbursements, and refund distributions.)

  • Consistent formatting. All checks in the batch use the same layout, check stock, and printing settings. This minimizes misalignment, paper waste, or errors. 

  • Accuracy and control. Before printing, you can review all payees and amounts in the batch; make changes or corrections; and ensure totals match your intended disbursements. 

  • Sequential check numbers. Batches are assigned sequential check numbers automatically. This preserves the audit trails and helps with bank reconciliation and detecting missing or voided checks. 

  • Simplified recordkeeping. All checks printed in a batch under a single batch ID or log. This is useful for reporting, auditing, and reprinting lost or damaged checks. 

  • Security and oversight. Batches can be reviewed and approved by supervisors before printing. It reduces the risk of unauthorized or duplicate payments. 

 

Example

You need to pay 25 vendors this week:

  • Enter or select approved invoices into a check batch. 

  • Review and finalize the batch. 

  • Load check stock into the printer. 

  • Print all 25 checks at once. 

  • The software assigns check numbers and marks them as "printed." 

 

Webinar: Enter batch checks

Learn how to use Redisplay to review checks, edit a check entry, and print batch checks. 

 

Printing batch checks

1. Open Connect Check on Demand > Checks > Checks.

2. Select the Check Issue Date for the check batch.

3. Enter the Beginning Check Number.

Note: Make sure the beginning check number matches the check number of the check stock.

 

4. Click Preview  (CTRL+Q).

This step is optional. Using the preview pane to review the checks that will be printed gives you one last opportunity to catch any errors before the checks are printed.

5. If everything looks good, click the Print button on the Preview pane.

The checks are printed.

 

 

 

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