How do I set up my General Ledger interface?
Using the General Ledger interface will automatically post
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Check amounts
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Dates
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GL accounts impacted
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Descriptions or memo lines
Why it's important
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Eliminates double entry. Without an interface, you'd have to manually re-enter check data into the general ledger. Interfacing prevents duplicate work and reduces data entry errors.
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Real-time financial visibility. Interfacing ensures that check activity is immediately reflected in GL reports, helping finance teams monitor cash balances, track expenditures by account, and reconcile bank activity faster.
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Improved audit trail. GL integration maintains a traceable link between the check and the general ledger. This helps during audits by clearly showing why a check was issued, what account it impacted, and who approved and processed it.
Setting up General Ledger integration
1. Open Connect Check on Demand > Organization > Organization.
2. Click to select the Interfaces tab.
3. Click to select the General Ledger tab.
4. Select Caselle. 4.x as the Interface.
5. In the Void Account box, enter the GL account for recording voided checks.
When a check is voided (for example, it was printed incorrectly or not delivered), the system must reverse the original transaction in the general ledger. The void account defines where the reversal should be posted, typically restoring the funds to cash and adjusting the related expense or liability.
6. Click Save (CTRL+S).
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